Business & Systems Administrator – Contract
Givaudan
contract
Posted on:
Location Type: Hybrid
Location: Lagos • 🇳🇬 Nigeria
Visit company websiteJob Level
Mid-LevelSenior
About the role
- General administration support to Divisional Head
- Manage the diary of the Country Manager and visitors
- Follow up, receipt, signature by Divisional Head and submission of contracts
- Take minutes of meetings
- Implement administrative systems and support office operations and procedures
- Manage the Water treatment plant & maintenance thereof and monthly water sampling
- Manage fleet cars - maintenance, insurance, license, fuel follow up on maintenance contracts
- Follow up on suppliers, purchases, check stock and anticipate needed supply
- Assist the laboratory staff procure samples, supplies
- Oversee personnel (support staff; drivers, cleaners, security)
- Organise and set up appointments, conferences and manage meeting rooms
- Manage travel arrangements for incoming and outgoing personnel
- Draft and request Invitation letters where applicable
- Negotiate hotel rates and manage hotel reservations
- Draft Travel plans / programs in liaison with the country manager / incoming traveller including Flight reservations and Hotel bookings
- Arrange transportation/protocol and security
- Action office expenditure as authorized by Divisional Head together with Financial Controller
- Record office expenditure with financial controller, accountant, tax controller and bankers
- Manage the invoice register (verify, reconcile invoices with vendors/suppliers)
- Manage petty cash
- Process Concur claims and follow up on payments
- Communicate with the bank to open travel accounts and follow up on refund of travel advances
- Ensure all state and federal documents are signed by Divisional Head and submitted timeously
- Ensure files and documentation are maintained and current
- Ensure protection and security of files and records
- Ensure personnel files are up-to-date and secure (work together with HR South Africa)
- Follow up on expat quota renewal, remittances, residence card renewal for the expats
Requirements
- Grade 12/Equivalent
- 3+ years administrative experience
- Good communication
- Computer literacy, accuracy and proficiency
- Strong process management skills
- Ability to work under pressure
Benefits
- Health insurance
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcontract managementmeeting minutesfleet managementwater treatment managementinvoice reconciliationpetty cash managementtravel arrangementsprocurementprocess management
Soft skills
communicationorganizational skillsability to work under pressurenegotiationleadershipinterpersonal skillsattention to detailtime managementproblem-solvingteam collaboration
Certifications
Grade 12administrative certification