Facilities Operations Manager

Gilead Sciences

Manager, Facilities Operations with Kite focusing on EAMS/Maximo adoption and improvements. Collaborate on digital transformation and ensure effective training and support across teams.

Posted 7/25/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $123,930 - $160,380 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in EAMS/Maximo system functionalities, driving standardization and optimization of maintenance workflows while ensuring effective training and user adoption. Proficient in data analysis, compliance with GMP/cGMP standards, and continuous improvement initiatives within facilities operations.

Highest-signal resume keywords

EAMS/Maximo Functional ExpertiseTraining Development and User EnablementCondition-Based and Predictive Maintenance (CBM/PdM)Data Analysis and Reporting (Excel, Power BI, SQL)Cross-Functional Collaboration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

CMMS/EAM SystemsMaximo Work ManagementMaintenance WorkflowsData Integrity (ALCOA+)SOP DevelopmentUser DocumentationProcess ImprovementAsset ManagementGMP/cGMP ComplianceDigital Transformation Initiatives

Soft Skills

Strong CommunicationTraining CapabilityProcess-Driven MindsetUser-Focused ThinkingStakeholder Influence

Industry Keywords

Facilities OperationsMaintenance ManagementAsset LifecycleMulti-Site EnvironmentsRegulated Documentation Practices

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

The Manager, Facilities Operations will be focused on driving adoption, standardization, and continuous improvement of EAMS/Maximo across facilities operations.
Provide functional support for EAMS/CMMS (Maximo), driving standardization and optimization of maintenance workflows.
Identify and implement enhancements to improve system usability, workflow efficiency, and data quality.
Improve asset structures, work management processes, and data standards to support consistent system usage and reporting.
Partner with site teams to identify gaps in system usage and implement targeted improvements.
Lead the development and delivery of role-based Maximo training programs, aligned with system roles and responsibilities.
Create and maintain training materials, job aids, user guides, and work instructions to support end-user effectiveness.
Support and enhance CBT training programs and onboarding pathways for new and existing users.
Collaborate with site trainers and SMEs to ensure training content reflects operational workflows and real-world usage.
Drive system adoption and user compliance, ensuring consistent execution of standardized processes.
Serve as a functional support resource for users, troubleshooting system issues and providing guidance on best practices.
Support implementation and adoption of condition-based and predictive maintenance (CBM/PdM) programs by aligning system capabilities with evolving maintenance strategies.
Enable integration of condition monitoring activities (e.g., inspections, meter readings, condition inputs) into Maximo workflows and work management processes.
Support configuration and use of EAMS capabilities such as meter-based PMs, inspection forms, and condition-triggered workflows.
Collaborate with maintenance, engineering, quality, and operations to ensure alignment between system workflows and business processes.
Support audits and inspections by ensuring proper system usage, documentation, and compliance with SOP requirements.
Contribute to development and improvement of SOPs, and system-related documentation.

Requirements

What you’ll need

Bachelor's Degree and Six Years' Experience OR Masters' Degree and Four Years' Experience
Bachelor’s degree in Engineering, Engineering Technology, or related field with experience in facilities, maintenance, or asset management environments
Strong hands-on experience with CMMS/EAM systems, preferably IBM Maximo, including functional workflows.
Demonstrated experience in training development, user enablement, or system adoption initiatives.
Working knowledge of maintenance and reliability processes (work management, PM programs, asset lifecycle).
Exposure to or experience supporting condition-based or predictive maintenance initiatives within a CMMS/EAM environment.
Experience in GMP/cGMP-regulated environments.
Experience with data analysis and reporting tools (Excel, Power BI, SQL is a plus).
Experience developing training materials, SOPs, or user documentation for CMMS/EAM systems.
Experience supporting system implementations, upgrades, or digital transformation initiatives.
Familiarity with Maximo functional areas such as work management, planning/scheduling, inventory, and inspections.
Exposure to CBM/PdM approaches, including condition monitoring inputs and their use within maintenance workflows.
Experience working across multi-site or global environments.
Knowledge of data integrity (ALCOA+) and regulated documentation practices.
Strong training and communication capability
Ability to translate complex system workflows into practical user guidance
Process-driven and documentation-oriented mindset
Functional expertise in EAMS/Maximo
Cross-functional collaboration and stakeholder influence
Continuous improvement and user-focused thinking.

Benefits

Comp & perks

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off