Congress Manager

Gilead Sciences

Congress Manager supporting Tier 1 congress planning and operational execution for Gilead and Kite. Collaborating with cross-functional teams to uphold process excellence for congress-related activities.

Posted 7/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $115,260 - $149,160 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project management and coordination for large-scale congresses, ensuring compliance and effective collaboration with cross-functional teams. Proficient in budget tracking, event logistics, and communication strategies within the pharma/biotech industry.

Highest-signal resume keywords

Project ManagementEvent ManagementBudget TrackingStrong Communication SkillsCompliance Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event LogisticsDocumentation ManagementOperational Metrics TrackingFinancial ReconciliationAsset Tracking

Soft Skills

Detail-OrientedCollaborative Team PlayerProactive

Tools & Technologies

Project Management PlatformsStandard Business Applications

Industry Keywords

PharmaBiotechCongress ManagementGlobal Event Management

About the role

Key responsibilities & impact

Provide project management and coordination for assigned Tier 1 congresses, collaborating closely with cross-functional teams
Support the Congress Orchestrator in implementing congress strategies and processes aligned with therapeutic area objectives
Maintain event timelines, follow-up on logistics and documentation, and escalate issues as needed
Coordinate compliance review processes with guidance from the Congress Orchestrator
Act as an administrative/operational resource for Core Congress Committees and Sub-Teams
Assist in planning for meetings, exhibit booths, and symposia related to Tier 1 congresses
Liaise with associations for Tier 1 congress logistics, timelines, and program details
Support exhibit booth management and onsite logistics under direction from Congress Orchestrator
Maintain and update asset trackers, event documentation, pre-event and post-event materials
Assist with budget tracking, financial reconciliation, and purchase order processes
Contribute to communications such as leadership updates, newsletters, and meeting agendas
Track operational metrics at the direction of the Congress Orchestrator, utilizing established systems
Collaborate with Compliance, Legal, and Regulatory teams to ensure activities meet standards
Work closely with CoE affiliates and Kite teams, ensuring information flow and procedural alignment for Tier 1 congresses only

Requirements

What you’ll need

Bachelor’s degree and Six years of experience OR Master’s degree and Four years of experience
Previous exposure to large-scale event or congress management within pharma/biotech
Experience in supporting global event management initiatives
Proactive, detail-oriented, collaborative team player
Strong oral and written communication skills
Familiarity with project management platforms and standard business applications

Benefits

Comp & perks

company-sponsored medical, dental, vision, and life insurance plans*
discretionary annual bonus
discretionary stock-based long-term incentives (eligibility may vary based on role)
paid time off