Technical Project Coordinator, R&D Info Systems

Gilead Sciences

Technical Project Coordinator supporting R&D initiatives at Gilead, coordinating project activities and documentation. Engaging with cross-functional teams to deliver impactful health solutions.

Posted 7/7/2026full-timeFoster City • California, North Carolina • 🇺🇸 United StatesMid-LevelSenior💰 $101,830 - $152,570 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project coordination, technical documentation, and communication within regulated environments. Proficient in supporting R&D and clinical systems while utilizing AI-enabled tools for enhanced productivity and compliance.

Highest-signal resume keywords

Project Coordination FundamentalsTechnical Documentation SkillsExperience Supporting R&D SystemsValidation/UAT CoordinationFamiliarity with GxP Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Requirements GatheringTestingDocumentationRisk ManagementAction Item TrackingMeeting CoordinationAudit SupportSystems Lifecycle ActivitiesVendor CoordinationAgile Methodologies

Soft Skills

CommunicationCollaborationCuriosityAdaptabilityProblem-Solving

Tools & Technologies

AI-Enabled ToolsDigital Collaboration ToolsAutomation Tools

Industry Keywords

Regulated SystemsClinical EnvironmentsGxP StandardsInspection ReadinessComplex Environments

About the role

Key responsibilities & impact

Supports project teams by maintaining and coordinating standard project artifacts, including project plans, RAID logs, status reports, and meeting documentation.
Tracks action items, risks, issues, and dependencies and escalates as needed to the Project Manager or Program Lead.
Coordinates schedules, meetings, and deliverables to ensure project activities remain aligned with agreed timelines.
Provides execution and administrative support to project leads; does not own overall project scope, budget, or delivery accountability.
Works with business users and technical teams to gather, document, and clarify requirements under the guidance of assigned project or systems leads.
Supports testing, validation/UAT coordination, and release activities by organizing materials, schedules, and documentation.
Authors and maintains system, process, and user documentation in accordance with established standards.
Supports audits and inspections by ensuring documentation readiness; does not serve as validation owner or system owner.
Uses AI-enabled tools to assist with drafting meeting summaries, status updates, and project documentation.
Acts as a central coordination point, facilitating communication between business stakeholders, IT partners, and vendors.
Prepares and distributes project communications based on direction from project leadership.

Requirements

What you’ll need

Bachelor's Degree and Four Years' Experience OR Masters' Degree and Two Years' Experience
Experience supporting R&D, clinical, or regulated (GxP) systems
Familiarity with validation, audit support, or inspection-readiness activities
Experience working in a business environment supporting systems, applications, or technical projects
Experience supporting business applications or information systems in a regulated or complex environment
Understanding of systems lifecycle activities, including requirements, testing, validation/UAT, and documentation
Strong technical documentation and communication skills
Working knowledge of project coordination fundamentals
Demonstrated ability to use AI-enabled tools to support productivity, analysis, or documentation
Comfort working with modern digital collaboration and automation tools
Curiosity and willingness to experiment with AI-driven ways of working while maintaining compliance and quality standards
Exposure to Agile, hybrid, or matrix project environments
Prior experience coordinating vendors or external partners

Benefits

Comp & perks

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives (eligibility may vary based on role)
paid time off