Vendor Management Specialist

Gilead Sciences

Vendor Management Specialist I managing procurement and vendor coordination for Kite Pharma. Supporting operational process improvements and ensuring effective vendor relations and service delivery.

Posted 6/17/2026full-timeSanta Monica • California • 🇺🇸 United StatesMid-LevelSenior💰 $92,820 - $120,120 per yearWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Manage onboarding of new vendors and suppliers in coordination with Legal and Procurement
Manage end-to-end purchase order activities including creating orders, invoicing and reconciling issues
Maintain positive relationship with internal customers and external vendors
Monitor order status, triage customer inquiries, and proactively address delays or discrepancies to assist with order completion
Prioritize multiple procurement activities and deadlines in a fast‑paced environment, ensuring timely execution
Partner with Legal, Procurement, Accounting and PDM Finance to support contracting, purchase orders (PO) workflows and timely payment
Support continuous improvement efforts by identifying routine operational issues and recommending improvements to enhance efficiency and reduce cycle times
Maintain accurate supplier and PO records
Contribute to the development and maintenance of procurement dashboards and metrics, providing visibility into spend, cycle times and vendor performance
Serve as subject matter expert on procurement systems and PO workflows and provide training and guidance to cross-functional partners as needed
Ensure compliance with Gilead policies, procurement and financial controls, data integrity standards, and confidentiality requirements

Requirements

What you’ll need

MA/MS and 0+ years of relevant experience; OR BA/BS and 2+ years of relevant experience; OR AA and 4+ years of relevant experience; OR HS diploma and 5+ years of relevant experience
Experience in the pharma/biotech industry or other relevant background
Strong customer service, organizational and communication skills
Advanced proficiency with SAP/Ariba software, Oracle (EBS) and MS Office suites including Copilot
Demonstrated ability to solve a variety of routine and non-routine problems and support process improvements
Ability to work independently using established procedures across diverse geographical locations and cultures
High level of self-motivation, positive attitude, drive for achievement and strong work ethic.

Benefits

Comp & perks

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off
flexible working policy

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

purchase order managementinvoicingreconciliationprocurement processesdata integrityprocess improvementvendor managementcontracting

Soft Skills

customer serviceorganizational skillscommunication skillsproblem-solvingself-motivationpositive attitudedrive for achievementwork ethic