Operations Coordinator

GCL Global Holdings

Operations Coordinator supporting logistics, budgets, and project requirements for global fine art exhibitions. Join a dynamic team in fine arts logistics with a focus on teamwork and innovation.

Posted 7/11/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $29 per hourWebsite

About the role

Key responsibilities & impact

Complete and maintain required Transportation Security Administration (TSA) training and certifications.
Coordinate logistics, schedules, budgets, payments, and project requirements with customers, vendors, agents, colleagues, and other stakeholders.
Prepare project estimates and budgets.
Research and present transportation schedules and routing options.
Recommend appropriate packing solutions for fine art shipments.
Book air freight with airlines and ocean freight with steamship lines.
Coordinate export shipments in compliance with applicable procedures and regulations.
Coordinate import shipments and U.S. Customs clearance procedures.
Prepare export documentation, including Air Waybills (AWBs), delivery orders, packing lists, and related shipping documents.
Provide in person coverage of Fine Art and accompanying courier at your local airport/airline.
Obtain and prepare documentation required for U.S. Customs entries.
Ensure compliance with TSA regulations for domestic and international shipments.
Coordinate required permits and regulatory documentation, including those for the U.S. Fish and Wildlife Service, USDA, OFAC, and other government agencies.
Research and compile project schedules, shipping requirements, and critical deadlines.
Prepare and submit invoices for services provided.
Provide on-site documentation and courier support at local airport(s).

Requirements

What you’ll need

Adaptable with a commitment to continuous improvement.
Highly organized with the ability to manage multiple priorities.
Ability to thrive in a fast-paced, dynamic environment.
Strong verbal and written communication skills.
Results-oriented with a strong sense of ownership and accountability.
Collaborative team player with a positive, proactive attitude.

Benefits

Comp & perks

Enjoy a generous PTO package with 18 vacation days, 2 floating holidays, 7 sick days, and 11 paid holidays annually.
Comprehensive medical, dental, and vision plans are just the start.
Get employer contributions to your HSA if you choose a high-deductible health plan, plus access to convenient telemedicine through MDLive and mental health support through our Employee Assistance Program.
Secure your future with our 401(k) match and comprehensive employer-funded insurance (Basic Life, AD&D, Short-Term Disability, and Long-Term Disability).
Welcoming a new addition? We offer generous paid parental leave for all parents.
Grow professionally with Continuing Education Reimbursement, give back with Charitable Donation Matching, and even snag free tickets to client events (when available)!
Join us for regular company events like birthday lunches, sports outings, volunteer opportunities, and more.
Customize your benefits with supplemental insurance (accident, critical illness, hospital indemnity) and pet insurance through MetLife.
Score potential discounts on home and auto insurance through Farmers Insurance.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Project EstimationBudget ManagementShipping DocumentationAir Waybills (AWBs)Packing SolutionsExport ComplianceImport ComplianceTransportation SchedulingRegulatory DocumentationCritical Deadline Management

Soft Skills

AdaptabilityOrganizational SkillsCommunication SkillsResults-OrientedTeam Collaboration