Proposal Operations Specialist

Gainwell Technologies

Proposal Operations Specialist responsible for managing proposal production and operational processes. Providing editorial support and work planning assistance at Gainwell Technologies.

Posted 6/19/2026full-timeRemote • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $95,000 - $110,000 per yearWebsite

About the role

Key responsibilities & impact

Manage proposal production and operational processes while providing editorial support and work planning assistance on an as-needed basis throughout the pursuit lifecycle.
Maintain and update standard proposal templates, production procedures, style guides, and operational documentation to promote consistency across proposal workflows.
Manage the day-to-day relationship with the Gainwell Printing Services Provider and oversee proposal production activities for printed submissions to support timely and accurate proposal delivery.
Support implementation and maintenance of AI-enabled tools and technologies to enhance proposal efficiency, quality, and operational effectiveness.
Assist leadership with metrics tracking and reporting, process improvement initiatives, and lessons learned activities to support continuous improvement and operational scalability.
Provide editorial, document formatting, and quality assurance support, as needed, to include creating shell files, formatting and maintaining resumes, managing RFP-specific conventions lists, and performing editing, proofreading, and quality reviews to promote consistency, clarity, responsiveness, compliance, and overall proposal quality.
Develop integrated work plans, using Microsoft Project and related planning tools, as needed, including milestones, task dependencies, review cycles, and production timelines.

Requirements

What you’ll need

Minimum of five (5) years of experience supporting proposal operations, proposal production, desktop publishing, proposal editing, project coordination, or related functions.
Minimum of two (2) years of experience creating and maintaining project schedules, work plans, and pursuit timelines using Microsoft Project or similar planning tools.
Strong understanding of proposal lifecycle processes, proposal production standards, compliance requirements, and submission best practices.
Strong editing, proofreading, document quality assurance, and document formatting skills with exceptional attention to detail.
Experience coordinating electronic proposal submissions and printed document production activities.
Demonstrated ability to manage multiple priorities and deadlines in a fast-paced, deadline-driven environment.
Strong organizational, analytical, project coordination, and planning skills.
Excellent written and verbal communication skills.
Ability to work collaboratively across cross-functional teams and engage effectively with senior leadership, solution teams, and pursuit stakeholders.
Strong interpersonal skills including flexibility, professionalism, tact, diplomacy, customer service and team player orientation.
Experience supporting AI-enabled tools and technologies.

Benefits

Comp & perks

generous, flexible vacation policy
401(k) employer match
comprehensive health benefits
educational assistance
variety of leadership and technical development academies

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal productiondesktop publishingproposal editingproject coordinationdocument quality assurancedocument formattingmetrics trackingprocess improvementAI-enabled toolsMicrosoft Project

Soft Skills

attention to detailorganizational skillsanalytical skillsplanning skillswritten communicationverbal communicationcollaborationinterpersonal skillsflexibilitycustomer service