Fraunhofer-Gesellschaft

Team Assistant, Office Manager – Part-time, Semiconductor Technology, Components

Fraunhofer-Gesellschaft

part-time

Posted on:

Location Type: Office

Location: Erlangen • Germany

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About the role

  • Independently handle general administrative tasks for the Semiconductor Technology and Components division
  • Professional correspondence, preparing quotations, scheduling, meeting-room management, ordering supplies, etc.
  • Support coordination and filing of applications, project documents and budget planning
  • Maintain and standardize databases, directories and communication materials (e.g., trade-show materials, web content, reports, etc.)
  • Organize events (e.g., workshops, customer visits, receiving guests and catering for meetings)
  • Assist in coordinating business travel
  • Maintain and track employees' training and induction status (workplace-related briefings, equipment, etc.)
  • Organize and document cleanroom access regulations in cooperation with infrastructure management
  • Document processes, e.g., manage call-off allocations for cleanroom supplies or maintain relevant overviews and records according to internal requirements
  • Act as an interface to central functions (e.g., Procurement, Controlling) and provide administrative support for service orders, e.g., following up on invoicing and billing or procuring and managing cleanroom consumables

Requirements

  • Completed commercial or administrative vocational training (e.g., Office Management clerk, administrative professional) or equivalent qualification
  • Several years' experience as a team assistant, project assistant or in a comparable administrative role—ideally in a technical, scientific or research-related environment
  • Excellent written and spoken German
  • Confident user of common MS Office applications (e.g., Word, Excel)
  • Strong communication and interface skills when dealing with diverse internal and external contacts
  • Very good organizational skills and a structured, reliable working style
  • High level of care, confidentiality, self-responsibility and quality awareness, especially when handling processes requiring documentation
  • Service-oriented manner, team spirit and enjoyment in supporting an interdisciplinary environment
Benefits
  • Good work–life balance through flexible working hours with a flextime model
  • Subsidy for the Deutschlandticket
  • Company public transport ticket (VAG)
  • Company pension scheme (VBL)
  • 30 days of annual leave
  • 31 days from 2027
  • Holiday childcare options
  • Structured onboarding
  • Attractive training and development opportunities
  • Employer contributions to employee savings plans (Vermögenswirksame Leistungen)
  • Electric vehicle charging stations on institute grounds
  • On-site fitness room
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative tasksbudget planningdatabase managementevent organizationdocument managementcleanroom access regulationsprocess documentationquotation preparationschedulingproject coordination
Soft Skills
communication skillsorganizational skillsteam spiritservice-orientedself-responsibilityquality awarenessconfidentialitystructured working styleinterface skillsenjoyment in supporting
Certifications
commercial vocational trainingadministrative vocational trainingOffice Management clerkadministrative professional