Executive Assistant

First Page Sage

Executive Assistant role supporting the CEO with calendar management, communication, and AI efficiency tools. Seeking highly organized individual for a fast-paced environment.

Posted 5/1/2026full-timeTrenton • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $70,000 per yearWebsite

About the role

Key responsibilities & impact

Manage and optimize the CEO’s calendar, including scheduling internal meetings, client calls, and strategic priorities
Draft, edit, and send emails on the CEO’s behalf with accuracy in tone and intent
Set and manage expectations around the CEO’s availability and response times
Take clear, organized notes during meetings and distribute action items
Track deadlines and commitments; proactively follow up to ensure accountability
Respond to CEO requests promptly and with sound judgment
Serve as a communication bridge between the CEO, internal teams, and clients
Leverage AI tools (LLMs and other automation platforms) to improve speed, quality, and consistency of work
Use AI to draft communications, summarize meetings, and streamline repetitive tasks
Identify opportunities to automate workflows and reduce manual administrative overhead
Continuously test and implement new tools to improve the CEO’s efficiency and overall team operations
Bring a systems-oriented mindset—documenting and refining processes using both AI and traditional tools
Communicate on behalf of the CEO with professionalism, warmth, and authority
Embody the CEO’s voice and tone while maintaining clarity and diplomacy
Protect the CEO’s time while preserving strong relationships with stakeholders

Requirements

What you’ll need

3+ years of experience supporting an executive or senior leader
Exceptional calendar and inbox management skills
Strong written communication and drafting ability
Highly organized with strong follow-through
Comfortable juggling multiple priorities and shifting timelines
Able to manage up with confidence and discretion
Demonstrated experience using AI tools (e.g., LLMs) to enhance productivity and output quality
Comfortable learning and adopting new tools quickly
Ability to identify inefficiencies and proactively implement solutions
Experience with workflow automation tools is a strong plus
Unflappable under pressure and emotionally steady
Direct, matter-of-fact, and comfortable saying “no” when needed
Warm, engaging, and professional in all interactions
Excellent active listener with strong judgment
Able to handle blunt feedback or high expectations without becoming reactive
Comfortable holding a CEO accountable to deadlines and commitments
Thick-skinned without being cold; empathetic without being permissive

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account First Page Sage Website LinkedIn All Job Openings 51 - 200 employees Founded 2009 🤝 B2B 🤖 Artificial Intelligence B2B
B2B SaaS
Artificial Intelligence First Page Sage is an SEO and organic growth agency that helps B2B companies win qualified leads and build long-term brand authority through content marketing, enterprise SEO, and demand generation. They combine generative AI and machine learning for persona research and marketing insights with a specialized team of writers, researchers, and conversion optimizers to produce thought leadership, conversion-focused content, and full-funnel tracking, attribution, and reporting. Services include SEO strategy and consulting, content creation, lead generation (notably for B2B SaaS, fintech, healthcare, manufacturing, and other professional industries), and fractional CMO offerings. Executive Assistant 🔥 1 hour ago 🏢 Trenton – Onsite 💵 $70k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage and optimize the CEO’s calendar, including scheduling internal meetings, client calls, and strategic priorities
Draft, edit, and send emails on the CEO’s behalf with accuracy in tone and intent
Set and manage expectations around the CEO’s availability and response times
Take clear, organized notes during meetings and distribute action items
Track deadlines and commitments; proactively follow up to ensure accountability
Respond to CEO requests promptly and with sound judgment
Serve as a communication bridge between the CEO, internal teams, and clients
Leverage AI tools (LLMs and other automation platforms) to improve speed, quality, and consistency of work
Use AI to draft communications, summarize meetings, and streamline repetitive tasks
Identify opportunities to automate workflows and reduce manual administrative overhead
Continuously test and implement new tools to improve the CEO’s efficiency and overall team operations
Bring a systems-oriented mindset—documenting and refining processes using both AI and traditional tools
Communicate on behalf of the CEO with professionalism, warmth, and authority
Embody the CEO’s voice and tone while maintaining clarity and diplomacy
Protect the CEO’s time while preserving strong relationships with stakeholders 🎯 Requirements
3+ years of experience supporting an executive or senior leader
Exceptional calendar and inbox management skills
Strong written communication and drafting ability
Highly organized with strong follow-through
Comfortable juggling multiple priorities and shifting timelines
Able to manage up with confidence and discretion
Demonstrated experience using AI tools (e.g., LLMs) to enhance productivity and output quality
Comfortable learning and adopting new tools quickly
Ability to identify inefficiencies and proactively implement solutions
Experience with workflow automation tools is a strong plus
Unflappable under pressure and emotionally steady
Direct, matter-of-fact, and comfortable saying “no” when needed
Warm, engaging, and professional in all interactions
Excellent active listener with strong judgment
Able to handle blunt feedback or high expectations without becoming reactive
Comfortable holding a CEO accountable to deadlines and commitments
Thick-skinned without being cold; empathetic without being permissive Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

calendar managementinbox managementwritten communicationdraftingworkflow automationAI toolsLLMsprocess documentationtask prioritizationdeadline management

Soft Skills

organizational skillsfollow-throughdiscretionemotional stabilityactive listeningjudgmentprofessionalismengagementclaritydiplomacy