Travel and Administration Specialist

First Majestic Silver Corp.

Travel & Administration Specialist managing end-to-end travel logistics for senior leaders. Supporting invoice administration, coordinating leadership meetings, and providing executive support.

Posted 6/24/2026full-timeVancouver • 🇨🇦 CanadaMid-LevelSenior💰 CA$66,500 - CA$80,000 per yearWebsite

About the role

Key responsibilities & impact

Manage end-to-end travel logistics for senior leaders, including flights, accommodation, ground transportation, security, and visas (as required); prepare detailed itineraries and proactively manage disruptions
Support invoice and expense administration for senior leaders, including expense report preparation, invoice/receipt tracking, coding/reconciliations (as applicable), and coordinating approvals in line with internal policies
Coordinate logistics for leadership meetings, site visits, and cross-functional sessions, including boardroom scheduling, catering, technical setup, and ensuring meeting readiness (materials, room setup, virtual links)
Support the Manager of Administration in the development, implementation and administration of a global travel program, including liaising with vendors and agencies to obtain competitive terms for corporate travel arrangements
Stay current on industry trends, travel guidelines, and emerging technologies to ensure safe, cost-effective and efficient travel procedures are in place
Contribute to improving administrative processes, policies and workflows to enhance efficiency and ensure consistent application
Support the planning and execution of internal events and leadership meetings, coordinating vendors, timelines, and materials
Provide backup administrative support to First Mint operations as needed, including assisting with bullion shipments, documentation, internal coordination, and events/logistics
Serve as backup to the Manager of Administration to provide executive support to the C-suite and oversee office management, acting as a point of contact for urgent matters and stepping into coordination roles for events and logistics as required
All other duties and responsibilities as assigned

Requirements

What you’ll need

Diploma/degree in Business Administration, Office Administration, or related field (or equivalent experience)
Minimum 5+ years of experience in an administrative or office support role; experience supporting senior executives or leadership teams preferred
Experience supporting C-suite or VP-level leaders in a complex, fast-paced environment
Advanced proficiency with Outlook and the broader Microsoft 365 suite (Teams, Word, Excel, PowerPoint)
Minimum 3+ years of experience coordinating complex travel (multi-leg and/or international)
Proven ability to manage travel changes and disruptions (e.g., rebooking, contingencies, and real-time itinerary adjustments)
Strong customer service orientation with a professional and solutions-focused approach
Flexibility to support outside of standard working hours when required
Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
Strong communication and stakeholder management skills; comfortable supporting senior executives and leadership teams
High level of discretion and proven ability to handle confidential information

Benefits

Comp & perks

Comprehensive benefits program including Extended Health Care, Dental, Vision, Life/Disability and a Wellness Spending Account (WSA)
RRSP matching
Employee Assistance Program (EAP)
Eligibility to participate in our Long-Term Incentive Plan (LTIP) and Short-Term Incentive Plan (STIP) programs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

travel logistics managementinvoice administrationexpense report preparationcoding and reconciliationsevent planningadministrative process improvementvendor coordinationitinerary managementC-suite supportoffice management

Soft Skills

customer service orientationflexibilityorganizational skillsattention to detailmulti-priority managementcommunication skillsstakeholder managementdiscretionsolutions-focused approachproactive problem-solving

Certifications

Diploma in Business AdministrationDegree in Business AdministrationOffice Administration certification