Legal Executive Assistant – Legal Support, Coordination
ClearDesk
Executive Assistant
Fetch Rewards
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $88,800 - $100,800 per year
Job Level
Mid-LevelSenior
About the role
- Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters
- Planning and coordinating travel arrangements, anticipating and taking care of the “little things” to set executives up for low-stress success when they are away from the office;
- Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right
- Maintain high level of confidentiality when working with sensitive information
- Escalate relevant information to executives as needed
- Prepare expense reports
- Format information for internal and external communication – memos, emails, presentations, reports, etc.
- Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings
- Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics
- Limited event-planning responsibility including coordinating catering (travel may be needed)
Requirements
- 5+ years of experience in relevant Executive Assistant positions.
- Ability to present and communicate with executive stakeholders and cross-functional partners.
- Advanced experience in Gsuite including slides for presentations.
- Direct experience with calendar management for multiple executives.
- Ability to prioritize multiple urgent requests, making space for executives to focus on and conduct their day-to-day responsibilities.
- Past experience with email management, prioritizing executives communications and managing less urgent outreach directly.
- As needed event planning, relevant to executives teams (ex. Offsites, board meetings, etc). Past experience with travel arrangements.
- Minimal travel for as-needed offsites, team events, etc.
Benefits
- Equity: We offer employees equity in Fetch, so that everyone can benefit from Fetch’s growth.
- 401k Match: Dollar-for-dollar match up to 4%.
- Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including your pets.
- Continuing Education: Fetch provides ten thousand per year in education reimbursement.
- Employee Resource Groups: Take part in employee-led groups that are centered around fostering a diverse and inclusive workplace through events, dialogue and advocacy. The ERGs participate in our Inclusion Council with members of executive leadership.
- Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our year-end week-long break.
- Robust Leave Policies: 20 weeks of paid parental leave for primary caregivers, 14 weeks for secondary caregivers, and a flexible return to work schedule.
- Calvin Care Cash: Employees who are welcoming new family members will also receive a one time $2,000 incentive to assist employees with covering the cost of childcare, clothing, diapers and much more!
- Flexible Work Environment: Collaborate with your team in one of our stunning offices in Madison, Birmingham, or Chicago. Or you can work fully remotely from anywhere in the US. We’ll ensure you are equally equipped with the hardware and software you need to get your job done in the comfort of your home.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel arrangementsexpense reportsevent planningemail managementcommunication formattingnote-takingpresentation preparation
Soft skills
confidentialityprioritizationcollaborationcommunicationattention to detail
