Fetch Rewards

Administrative Assistant

Fetch Rewards

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Salary

💰 $55,412 - $65,191 per year

Job Level

JuniorMid-Level

About the role

  • Proactively manage executives’ calendars, including scheduling, shifting priorities, and handling sensitive matters with care and discretion
  • Keep calendars organized and efficient so the executives you support can use their time effectively
  • Plan and coordinate executive travel, anticipating needs and handling details that make time away from the office run smoothly
  • Prepare and submit expense reports and manage travel-related logistics accurately and on time
  • Support limited event planning responsibilities, including coordinating catering and related logistics; occasional travel may be required
  • Serve as a professional point of contact between executives, employees, clients, and external partners, responding promptly and getting details right
  • Maintain a high level of confidentiality when working with sensitive or private information
  • Share important or time-sensitive information with executives as needed
  • Prepare, format, and edit materials for internal and external communication, including emails, memos, presentations, and reports
  • Maintain accurate records, documents, and reports, and take notes or support presentations during meetings
  • Work effectively with teams across the organization, including other administrative professionals, to coordinate schedules, communication, and logistics
  • Use available tools, including AI, automation, and productivity software, to improve efficiency and accuracy in day-to-day work
  • Demonstrate a growth mindset, learning new tools, processes, and ways of working as the role and organization evolve
  • Embody our company values of Speed, Trust, Aspire, and Team in daily work and interactions.

Requirements

  • 2+ years of professional experience in a similar administrative support role
  • Experience with executive calendaring, scheduling, and travel arrangements
  • Ability to use AI tools (ex. ChatGPT, Gemini), to automate workflows and make work more efficient
  • Strong communication and collaboration skills with the ability to manage internal and external stakeholders professionally
  • Comfort working in dynamic or evolving environments
  • Experience managing confidential information and communications.
  • Based in CST or EST is preferred.
  • Experience managing multiple stakeholders across time zones.
  • Direct industry experience in tech, digital media, advertising, or consumer data.
  • Experience managing multiple executives.
Benefits
  • Equity: We offer employees equity in Fetch, so that everyone can benefit from Fetch’s growth.
  • 401k Match: Dollar-for-dollar match up to 4%.
  • Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including your pets.
  • Continuing Education: Fetch provides ten thousand per year in education reimbursement.
  • Employee Resource Groups: Take part in employee-led groups that are centered around fostering a diverse and inclusive workplace through events, dialogue and advocacy.
  • Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day.
  • Robust Leave Policies: 20 weeks of paid parental leave for primary caregivers, 14 weeks for secondary caregivers.
  • Calvin Care Cash: Employees who are welcoming new family members will also receive a one-time $2,000 incentive to assist employees with covering the cost of childcare, clothing, diapers and much more!
  • Flexible Work Environment: Collaborate with your team in one of our stunning offices or work fully remotely from anywhere in the US.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive calendaringschedulingtravel arrangementsexpense report managementevent planningrecord keepingnote takingpresentation supportworkflow automationconfidential information management
Soft skills
communication skillscollaboration skillsprofessionalismattention to detaildiscretionadaptabilitygrowth mindsettime managementstakeholder managementteamwork