Federation of European Microbiological Societies

Events Programme Officer

Federation of European Microbiological Societies

full-time

Posted on:

Location Type: Hybrid

Location: Den Haag • Netherlands

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Salary

💰 €3,350 - €3,750 per month

About the role

  • Coordinate the development of the scientific programme for our flagship event, FEMS MICRO: Congress & Exhibition (typically 2000+ participants, including 130+ speakers and approx. 1500 poster presenters).
  • Coordinate abstract submissions, peer review, topic allocation, and programme scheduling using abstract-management platform.
  • Support the design of innovative and balanced scientific programmes in collaboration with the Programme Committee and Senior staff.
  • Support in facilitating committee workflows, including agendas, content briefings and meeting minutes.
  • Contact (keynote) speakers and suggesting cutting-edge topics and people to present at our events.
  • Track key performance indicators, such as abstract submission and evaluation results in close collaboration with the Events Manager for programme promotion and reporting.
  • Identify opportunities to reuse content for other FEMS activities and create synergies with FEMS publishing, in collaboration with the Journals publishing team.
  • Assist with other events-related logistics.

Requirements

  • At least 2–4 years of experience in a similar programme or project management role, with a proven track record in delivering scientific programmes for larger international conferences.
  • Experience with the full congress programme lifecycle: from call for submissions to post-event reporting to managing complex timelines and workflows with strong attention to detail.
  • Ability to identify emerging topics, speakers and industry partnerships for programme enhancements.
  • An excellent communicator able to build and maintain relationships in an international environment with academia, industry partners and internal stakeholders.
  • Ability to understand microbiology or life sciences concepts, interpret scientific content and translate technical discussions into clear, actionable programme decisions.
  • Proficient in Microsoft 365, abstract management tools, project management software, CRM systems and data analysis.
  • Proactive, able to work independently and collaboratively, with an intrinsic motivation to learn and enhance processes.
  • Able to keep multiple projects on track and meet internal and external deadlines.
  • Excellent fluency in written and spoken English.
  • A valid work permit and living in the Netherlands.
Benefits
  • Salary: a starting gross full-time salary of between EUR 3,350 and EUR 3,750 per month, depending on work experience and education (full time is 36-hours a week)
  • Holiday allowance: 8% (paid in May)
  • Time off: 29 holidays per year of which 5 days are when the office is closed at the end of the year. Plus a paid day off on your birthday.
  • Work-life balance: an employer that promotes family-friendly and work-life balance practices
  • Every fortnight a day off: flexible working environment with the ability to work (partly) from home and work 9 days out of 10
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
programme managementproject managementdata analysisabstract submissionpeer reviewprogramme schedulingcontent interpretationscientific programme developmentevent logisticstimeline management
Soft Skills
communicationrelationship buildingattention to detailproactivitycollaborationindependent workintrinsic motivationmultitaskingdeadline managementproblem-solving