Office & Recruiting Operations Coordinator

Father Gabriel Richard High School - Ann Arbor, Michigan

Office & Recruiting Operations Coordinator managing recruiting operations and office logistics in a rapidly growing fintech company. Supporting talent leaders and ensuring smooth onboarding for new hires.

Posted 6/23/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Coordinate recruiting operations across the talent team — own scheduling for recruiter screens, hiring manager interviews, and Farther Day panels, with clean handoffs at every stage
Maintain data accuracy in Greenhouse: keep candidate stages updated, track notes, and flag any gaps for the recruiting team
Provide executive support to the Senior Talent Manager and VP of People: help manage calendars, schedule internal and external meetings, and handle logistics for time-sensitive priorities
Own the new hire onboarding experience for NYC: workspace setup, badge access, day-one welcome, and office orientation
Manage day-to-day office operations, including supply ordering, vendor coordination, maintenance requests, and general facilities upkeep
Support Discovery Day logistics for prospective advisors, building registration, guest access, room prep, and day-of hospitality
Continuously look for ways to streamline processes and use technology (including AI tools) to make the team more efficient

Requirements

What you’ll need

Exceptionally organized, you don't let things fall through the cracks
Strong communicator who can manage multiple stakeholders at once without losing their cool
Comfortable in a fast-moving environment where priorities shift and no two days look the same
Tech-savvy and quick to pick up new tools (Greenhouse, Google Workspace, Slack, scheduling platforms)
Polished and professional — you're comfortable representing Farther to candidates, advisors, and executives
Self-starter who takes initiative and doesn't wait to be told what needs to happen next
Prior experience in recruiting coordination, executive assistance, or office management (Bonus Points)
Familiarity with Greenhouse or another ATS (Bonus Points)
Experience in a high-growth startup, fintech, or financial services environment (Bonus Points)
Background in event coordination, hospitality, or client-facing operations (Bonus Points)

Benefits

Comp & perks

Competitive comp package that rewards impact
Work alongside some of the brightest minds in fintech
Ground-floor opportunity at a fast-scaling startup
Chart your own growth path as we expand
Full health benefits + 401(k) matching & Roth IRA options
Unlimited PTO

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

recruiting coordinationexecutive assistanceoffice managementevent coordinationhospitalityclient-facing operations

Soft Skills

exceptionally organizedstrong communicatorability to manage multiple stakeholderscomfortable in fast-moving environmentsself-starterinitiative