Executive Assistant to the CTO
Father Gabriel Richard High School - Ann Arbor, Michigan
full-time
Posted on:
Location: New York • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage complex schedules and coordinate meetings for both the CTO and Chief of Staff, ensuring synchronization as the company grows and pivots
- Serve as central hub for internal communication, gathering updates from four different teams and compiling executive summaries to keep leadership informed on critical initiatives
- Act as a proactive partner who anticipates needs, identifies potential issues before they arise, and takes ownership of key projects for the office of the CTO
- Facilitate seamless communication and coordination across Product, Design, Engineering, Marketing, and Operations teams
- Exercise exceptional judgment and discretion with sensitive information and high-stakes communications, operating as a trusted extension of the leadership team
- Assist in execution of strategic projects and initiatives beyond traditional administrative tasks
- Temporarily support general office administration (5-10 hours/week) while maintaining excellence in executive support
Requirements
- 5+ years supporting C-level executives with a track record of being a proactive partner, not just an assistant
- Exceptional ability to anticipate needs, identify potential issues before they arise, and take initiative on complex projects
- Thrives in fast-paced, dynamic environments where priorities shift quickly, maintaining efficiency and calm demeanor under pressure
- Strong sense of discretion and professionalism when handling confidential information, with integrity to operate as trusted extension of leadership team
- Expert-level calendar coordination skills, with ability to manage and synchronize schedules for multiple executives
- Excellent communication and synthesis skills, capable of gathering information from diverse teams and creating clear executive summaries
- Strong sense of ownership and ability to assist in execution of strategic initiatives beyond traditional administrative tasks
- Experience in fintech, financial services, or high-growth startup environment (bonus)
- Background supporting technical teams or product development functions (bonus)
- Familiarity with marketing, client operations, or advisor support areas (bonus)
- Bachelor’s degree or equivalent experience (bonus)
- Travel coordination and event planning experience (bonus)