Executive Assistant

• Manage day-to-day calendars, appointments, and priorities for the CPO, CMO, and CTO
• Proactively schedule meetings, prepare agendas, and ensure leaders are equipped with necessary materials
• Monitor and organize emails, calls, approvals, and key communications as appropriate
• Book complex travel arrangements and manage detailed itineraries
• Support expense reporting, procurement, and budget tracking where applicable
• Act as a liaison between the executives and their direct reports, key partners, and internal stakeholders
• Handle confidential information with professionalism and care
• Serve as gatekeeper and time strategist—build in breaks, prep time, and prioritize high-impact meetings
• Schedule key cross-functional meetings with internal teams and external partners across time zones
• Coordinate logistics for all in-person and virtual engagements including A/V, catering, and briefing materials
• Track and manage upcoming deadlines, key business initiatives, and time-sensitive deliverables
• Confidently make adjustments to schedules and help leaders stay ahead of their commitments
• Assist in planning and executing leadership summits, town halls, offsites, and team-building events
• Support preparation of presentations and reports for internal and external meetings
• Collaborate with HR and other departments on people and culture initiatives such as workshops and team onboarding
• Serve as the “right hand” to the Senior EA to the CEO of Commerce, providing back-up support as needed
• Step in to support broader office needs, including vendor coordination, guest logistics, and facility-related tasks
• Help maintain an efficient, high-functioning executive office environment

Executive Assistant

Job Level

About the role

Requirements