Executive Assistant, Brands
Fanatics
full-time
Posted on:
Location Type: Office
Location: Tampa • Florida • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Manage day-to-day calendars, appointments, and priorities for the President and SVP
- Proactively schedule meetings, prepare agendas, and ensure leaders are equipped with necessary materials
- Monitor and organize emails, calls, approvals, and key communications as appropriate
- Book complex travel arrangements and manage detailed itineraries
- Support expense reporting, procurement, and budget tracking where applicable
- Act as a liaison between the executives and their direct reports, key partners, and internal stakeholders
- Handle confidential information with professionalism and care
- Serve as gatekeeper and time strategist—build in breaks, prep time, and prioritize high-impact meetings
- Schedule key cross-functional meetings with internal teams and external partners across time zones
- Coordinate logistics for all in-person and virtual engagements including A/V, catering, and briefing materials
- Track and manage upcoming deadlines, key business initiatives, and time-sensitive deliverables
- Confidently make adjustments to schedules and help leaders stay ahead of their commitments
- Assist in planning and executing leadership summits, town halls, offsites, and team-building events
- Support preparation of presentations and reports for internal and external meetings
- Collaborate with HR and other departments on people and culture initiatives such as workshops and team onboarding
Requirements
- 5+ years in an Executive Assistant or high-level administrative role, ideally supporting multiple senior leaders
- Mastery of calendar and travel management
- Excellent written and verbal communication
- Strong proficiency in Microsoft Office, SAP Concur, Zoom, Slack and Google Workspace tools
- Sharp attention to detail and strong judgment
- Ability to work independently and prioritize with minimal guidance.
- Discreet, dependable, and emotionally intelligent
- Resourceful, solutions-oriented, and always one step ahead
- Calm under pressure and adaptable to fast-changing needs
Benefits
- Culture: Join a team where you're surrounded by top-tier talent, driven by a shared passion to relentlessly enhance the fan experience. With a focus on collaboration, support, and continuous development, you’ll be empowered to help shape a our culture that celebrates both individual and team successes.
- Benefits: We provide a wide range of health, financial, legal, and development assistance, including wellness programs with fitness and weight management partners, paid maternity paternity leave, and infertility treatment. Additionally, we offer flexible time off to help you recharge, along with a competitive 401k plan to support your financial future. At Fanatics, we’re dedicated to supporting you in all aspects of work and life.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel managementexpense reportingprocurementbudget trackingpresentation preparationreport preparationlogistics coordinationdeadline trackingevent planning
Soft skills
written communicationverbal communicationattention to detailjudgmentindependenceprioritizationdiscretiondependabilityemotional intelligenceadaptability