Administrative Assistant

Facility Solutions Group

Administrative Assistant supporting project management, estimating, and sales departments in New York City. Managing calls, schedules, and administrative duties with customer service.

Posted 4/14/2026full-timeNew York City • New York • 🇺🇸 United StatesJunior💰 $20 - $28 per hourWebsite

About the role

Key responsibilities & impact

Managing inbound and outbound calls.
Manage return merchandise authorization forms.
Maintain office supplies.
Provide department managers with full administrative support by entering information into various databases.
Assist the estimating department with the preparation of bid packages.
Maintain scheduling and event calendars.
Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts.
Other Administrative duties as assigned.

Requirements

What you’ll need

High School Diploma or General Education Degree
One year of experience
Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
Valid driver’s license
Ability to multitask while staying organized.
Strong verbal and written communication skills
Positive customer service skills
Experience in lighting and electrical is a plus!

Benefits

Comp & perks

🌐 Worldwide Post a Job Affiliates ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs Account Facility Solutions Group Website LinkedIn All Job Openings 1001 - 5000 employees Founded 1982 🤝 B2B ⚡ Energy B2B
Construction
Energy Facility Solutions Group is a commercial electrical contractor specializing in providing comprehensive solutions for electrical, lighting, technology, and signage systems for businesses. With services ranging from installation to maintenance, they cater to diverse industries such as education, healthcare, retail, and government. With a strong focus on energy efficiency and smart building technologies, FSG helps organizations improve operational performance and achieve significant cost savings. Administrative Assistant 🔥 16 minutes ago 🏢 New York City – Onsite 💵 $20 - $28 / hour ⏰ Full Time 🟢 Junior 📋 Administrative Assistant 🚫👨‍🎓 No degree required 🦅 H1B Visa Sponsor Apply Now Find Hiring Managers Customize resume for this job ☆ Save ☑️ Mark as applied ❌ Hide Report problem 📋 Description
Managing inbound and outbound calls.
Manage return merchandise authorization forms.
Maintain office supplies.
Provide department managers with full administrative support by entering information into various databases.
Assist the estimating department with the preparation of bid packages.
Maintain scheduling and event calendars.
Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts.
Other Administrative duties as assigned. 🎯 Requirements
High School Diploma or General Education Degree
One year of experience
Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
Valid driver’s license
Ability to multitask while staying organized.
Strong verbal and written communication skills
Positive customer service skills
Experience in lighting and electrical is a plus! Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Assistant Front Office Manager 🕒 July 8, 2025 Blue Sky Hospitality Solutions 1001 - 5000 🤝 B2B 🏠 Real Estate Website LinkedIn All Job Openings Support Front Office Manager in delivering guest experiences at Hyatt Centric Wall Street. 🏢 New York City – Onsite 💵 $70k - $72k / year ⏰ Full Time 🟢 Junior 🟡 Mid-level 📋 Administrative Assistant 🦅 H1B Visa Sponsor View More Administrative Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportdatabase managementdocument developmentbid package preparationreturn merchandise authorizationschedulingevent calendar managementgeneral administrative dutiesnotary public

Soft Skills

multitaskingorganizational skillsverbal communicationwritten communicationcustomer service

Certifications

High School DiplomaGeneral Education DegreeNew York State Notary Public commissionvalid driver's license