Facility Solutions Group

Administrative Assistant

Facility Solutions Group

full-time

Posted on:

Location Type: Office

Location: New York City • New York • United States

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Salary

💰 $20 - $28 per hour

Job Level

Junior

About the role

  • Managing inbound and outbound calls.
  • Manage return merchandise authorization forms.
  • Maintain office supplies.
  • Provide department managers with full administrative support by entering information into various databases.
  • Assist the estimating department with the preparation of bid packages.
  • Maintain scheduling and event calendars.
  • Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
  • Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts.
  • Other Administrative duties as assigned.

Requirements

  • High School Diploma or General Education Degree
  • One year of experience
  • Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
  • Valid driver’s license
  • Ability to multitask while staying organized.
  • Strong verbal and written communication skills
  • Positive customer service skills
  • Experience in lighting and electrical is a plus!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportdatabase managementdocument developmentbid package preparationreturn merchandise authorizationschedulingevent calendar managementgeneral administrative dutiesnotary public
Soft Skills
multitaskingorganizational skillsverbal communicationwritten communicationcustomer service
Certifications
High School DiplomaGeneral Education DegreeNew York State Notary Public commissionvalid driver's license