Facility Solutions Group

Finance Coordinator

Facility Solutions Group

full-time

Posted on:

Location Type: Office

Location: New York City • New York • United States

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Salary

💰 $25 - $30 per hour

Job Level

Junior

About the role

  • Maintain an organized, prioritized AP queue for Operations and support weekly AP review and monthly bookkeeping.
  • Process vendor invoices for Operations: Match invoices to POs, contracts, and proof of delivery (POD). Verify pricing, quantities, tax, and terms.
  • Code invoices to correct jobs, phases, cost codes, and departments. Request, research and escalate financial discrepancies.
  • Coordinate with Operations, AP, Purchasing, and project teams to obtain PODs, approvals, and corrections.
  • Maintain accurate purchase order information (original POs, change orders, delivered vs. invoiced vs. paid).
  • Flag cost overruns, missing credits, and mis‑coding; support accurate job costing and forecasting.
  • Prepare and maintain basic financial reports for Operations (e.g., AP aging, vendor exposure, exception lists).
  • Ensure invoices and financial records are supported by proper documentation and are audit‑ready.
  • Use system and reporting tools to track financial workflows and exceptions.
  • Identify recurring issues and recommend process improvements to strengthen financial accuracy and controls.

Requirements

  • Bachelor’s degree in Finance, Accounting, or a related business field.
  • 1–2 years of professional experience in a finance, bookkeeping, or internship role (experience in construction or trade industries is a major plus).
  • Proficiency in accounting software and strong Excel skills (vlookups, pivot tables) are a must.
  • Experience or a high level of comfort using AI tools to automate repetitive financial tasks and an interest in staying current with emerging fintech trends.
  • The ability to provide "human-in-the-loop" verification, ensuring that AI-generated data is accurate and compliant with construction standards.
  • The ability to be firm but professional when discussing overdue balances with clients and vendors.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
financial reportinginvoice processingjob costingfinancial discrepancies resolutionpurchase order managementExcelvlookupspivot tablesaccounting softwarefinancial forecasting
Soft Skills
organizational skillscommunication skillsproblem-solvingattention to detailprofessionalisminterpersonal skillsprocess improvementfirmness in negotiationscollaborationadaptability