Virtual Administrative Assistant – GoHighLevel

EX Squared LATAM

Virtual Administrative Assistant managing the operations of a tech company CEO in LATAM. Ensuring smooth administrative functions and CRM management with client interactions.

Posted 5/29/2026full-timeRemote • 🇧🇷 BrazilJuniorMid-LevelWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

inbox managementschedulinginvoicing supportdocument preparationinformation researchCRM managementtask assignmentpayment trackingreport preparationclient onboarding

Soft Skills

communicationorganizational skillstime managementattention to detailprofessionalismmultitaskingprioritizationadaptabilityconfidentialitycollaboration

Tools & Technologies

GoHighLevelGoogle WorkspaceGmailGoogle CalendarGoogle DocsGoogle SheetsGoogle DriveCRM systemsproject management toolscommunication platforms

Industry Keywords

virtual assistantadministrative coordinatorexecutive supportclient communicationsvendor managementsubcontractor coordinationbusiness operationstime zone managementdocument managementtask tracking

About the role

Key responsibilities & impact

Manage the CEO's inbox: filter, prioritize, draft routine responses, and ensure timely follow-up on all pending communications.
Coordinate and schedule meetings, calls, and calendar events across multiple time zones.
Track and follow up on internal and external deliverables — clients, subcontractors, vendors, and partners.
Support invoicing operations: generate invoices, track payment statuses, and record transactions in the system.
Maintain and update GoHighLevel CRM records — contacts, pipelines, deals, and task assignments.
Prepare documents, decks, and basic reports as requested by the CEO or project team.
Research and compile information (vendors, pricing, tools, content) to support business decisions.
Coordinate routine client communications: confirmations, reminders, and status updates.
Support onboarding of new clients by organizing intake materials and scheduling kick-off touchpoints.
Handle ad-hoc administrative tasks aligned with CEO priorities and business needs.

Requirements

What you’ll need

2+ years in a virtual assistant, administrative coordinator, or executive support role.
Hands-on experience with GoHighLevel is mandatory.
Fluent English (written and verbal, B2/C1+).
Proficient in Google Workspace: Gmail, Calendar, Docs, Sheets, and Drive.
Demonstrated ability to manage multiple priorities and deadlines without losing detail.
Experience with scheduling, inbox management, invoicing support, and document preparation.
Ability to handle confidential client and business information with professionalism.

Benefits

Comp & perks

Competitive compensation in USD.
Access to learning platforms and professional development opportunities.
Flexible work environment.
Collaborative and multicultural teams.