Office Operations Assistant – Reception, m/f/d

Euro London

Office Operations Assistant managing reception, guests, calls, rooms, and office services for an international business law firm in Hamburg. Hybrid, fixed-term role with client-facing responsibilities.

Posted 8/12/2026contractHamburg • 🇩🇪 GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and interpersonal skills while providing exceptional service in reception and office management roles. Proficient in coordinating administrative tasks and ensuring smooth operations in a professional environment.

Highest-signal resume keywords

Reception ExperienceOffice ManagementOrganizational SkillsBusiness-Fluent GermanVery Good English Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Friendly DemeanorService-OrientedTeam PlayerExcellent Interpersonal SkillsAbility to Work Independently

Industry Keywords

Administrative TasksInvoice VerificationMeeting Room CoordinationFacility ManagementClient Assistance

About the role

Key responsibilities & impact

Greeting and assisting guests and clients
Answering and forwarding telephone calls
Coordinating and booking meeting rooms and parking spaces
Supporting administrative tasks and invoice verification
Liaising with external service providers, couriers and suppliers
Assisting with office management and facility management tasks
Ensuring smooth operations at the reception area

Requirements

What you’ll need

Initial professional experience at reception, in office management, hospitality, gastronomy or a comparable service role is an advantage
Friendly, professional and service-oriented demeanor
Strong organizational skills and the ability to work independently
Team player with excellent interpersonal skills
Business-fluent German and very good English skills

Benefits

Comp & perks

Predictable working hours, Monday to Friday
Home office / remote work options
Attractive compensation package
Subsidies for commuting costs, meals and fitness offerings
Comprehensive health and wellbeing programs
Free beverages and fruit, plus regular team events
Work in an international and appreciative environment
Individual training and development opportunities