ETL-Gruppe

Secretary, Executive Assistant

ETL-Gruppe

full-time

Posted on:

Location Type: Hybrid

Location: Alfter • Germany

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About the role

  • Operational, organizational and administrative support for the entire team
  • Processing and digitization of incoming and outgoing business mail, as well as scheduling and monitoring appointments
  • Assisting in the preparation, execution and follow-up of internal projects and meetings
  • Supporting the analysis and evaluation of business KPIs (e.g., utilization, deadline tracking, time recording)
  • Assisting with the preparation, review and dispatch of fee invoices and following up on outstanding items
  • Independently organizing the reception area as well as performing standard and confidential secretarial duties
  • Managing the switchboard and overseeing general email correspondence
  • Friendly reception and professional care of guests and clients

Requirements

  • Completed commercial vocational training or an equivalent qualification
  • Confident user of MS Office (Word, Excel, Outlook); knowledge of DATEV DMS is an advantage
  • Excellent German language skills, both spoken and written
  • Friendly, personable and service-oriented
  • Independent, structured and reliable — enjoys organization and working in a team
Benefits
  • Competitive compensation: We value your work — and we show it
  • Training & development: We actively support your professional development
  • Flexible working hours & remote work: With flexitime and cloud infrastructure, work and private life can be well balanced
  • Team spirit: Regular team events strengthen cohesion
  • Feedback culture: We practice an open communication culture with regular meetings and annual employee reviews
  • Flat hierarchies: Open doors, short decision paths and a respectful working environment
  • Modern equipment: Two monitors, a laptop (available for private use) and an adjustable-height desk are provided
  • Snacks & coffee: There is (really!) excellent coffee and small snacks for in-between
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportbusiness mail processingKPI analysisinvoice preparationsecretarial dutiesschedulingtime recordingutilization trackingconfidential document handling
Soft Skills
organizational skillscommunication skillsservice-orientedindependencereliabilityteamworkpersonablefriendly demeanor
Certifications
commercial vocational trainingequivalent qualification