Secretary, Executive Assistant

ETL-Gruppe

. Operational, organizational and administrative support for the entire team .

Posted 3/4/2026full-timeAlfter • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Operational, organizational and administrative support for the entire team
Processing and digitization of incoming and outgoing business mail, as well as scheduling and monitoring appointments
Assisting in the preparation, execution and follow-up of internal projects and meetings
Supporting the analysis and evaluation of business KPIs (e.g., utilization, deadline tracking, time recording)
Assisting with the preparation, review and dispatch of fee invoices and following up on outstanding items
Independently organizing the reception area as well as performing standard and confidential secretarial duties
Managing the switchboard and overseeing general email correspondence
Friendly reception and professional care of guests and clients

Requirements

What you’ll need

Completed commercial vocational training or an equivalent qualification
Confident user of MS Office (Word, Excel, Outlook); knowledge of DATEV DMS is an advantage
Excellent German language skills, both spoken and written
Friendly, personable and service-oriented
Independent, structured and reliable — enjoys organization and working in a team

Benefits

Comp & perks

Competitive compensation: We value your work — and we show it
Training & development: We actively support your professional development
Flexible working hours & remote work: With flexitime and cloud infrastructure, work and private life can be well balanced
Team spirit: Regular team events strengthen cohesion
Feedback culture: We practice an open communication culture with regular meetings and annual employee reviews
Flat hierarchies: Open doors, short decision paths and a respectful working environment
Modern equipment: Two monitors, a laptop (available for private use) and an adjustable-height desk are provided
Snacks & coffee: There is (really!) excellent coffee and small snacks for in-between

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative supportbusiness mail processingKPI analysisinvoice preparationsecretarial dutiesschedulingtime recordingutilization trackingconfidential document handling

Soft Skills

organizational skillscommunication skillsservice-orientedindependencereliabilityteamworkpersonablefriendly demeanor

Certifications

commercial vocational trainingequivalent qualification