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Secretary, Executive Assistant
ETL-Gruppe. Operational, organizational and administrative support for the entire team .
About the role
Key responsibilities & impact- Operational, organizational and administrative support for the entire team
- Processing and digitization of incoming and outgoing business mail, as well as scheduling and monitoring appointments
- Assisting in the preparation, execution and follow-up of internal projects and meetings
- Supporting the analysis and evaluation of business KPIs (e.g., utilization, deadline tracking, time recording)
- Assisting with the preparation, review and dispatch of fee invoices and following up on outstanding items
- Independently organizing the reception area as well as performing standard and confidential secretarial duties
- Managing the switchboard and overseeing general email correspondence
- Friendly reception and professional care of guests and clients
Requirements
What you’ll need- Completed commercial vocational training or an equivalent qualification
- Confident user of MS Office (Word, Excel, Outlook); knowledge of DATEV DMS is an advantage
- Excellent German language skills, both spoken and written
- Friendly, personable and service-oriented
- Independent, structured and reliable — enjoys organization and working in a team
Benefits
Comp & perks- Competitive compensation: We value your work — and we show it
- Training & development: We actively support your professional development
- Flexible working hours & remote work: With flexitime and cloud infrastructure, work and private life can be well balanced
- Team spirit: Regular team events strengthen cohesion
- Feedback culture: We practice an open communication culture with regular meetings and annual employee reviews
- Flat hierarchies: Open doors, short decision paths and a respectful working environment
- Modern equipment: Two monitors, a laptop (available for private use) and an adjustable-height desk are provided
- Snacks & coffee: There is (really!) excellent coffee and small snacks for in-between
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportbusiness mail processingKPI analysisinvoice preparationsecretarial dutiesschedulingtime recordingutilization trackingconfidential document handling
Soft Skills
organizational skillscommunication skillsservice-orientedindependencereliabilityteamworkpersonablefriendly demeanor
Certifications
commercial vocational trainingequivalent qualification