Secretary, Executive Assistant – Part-time
ETL-Gruppe
part-time
Posted on:
Location Type: Office
Location: Würzburg • 🇩🇪 Germany
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Responsible management of the back office: independently organizing and performing general and confidential administrative tasks such as invoicing, dunning, monitoring deadlines, maintaining client master data, managing employee leave records, and supporting contract filing
- Efficient communication: operating the switchboard, reception duties, and managing email correspondence
- Team support: assisting the team with operational, organizational and administrative activities
- Correspondence management: central handling, managing and digitizing business communication (electronic and postal) and supporting appointment scheduling and coordination
Requirements
- Completed commercial training or equivalent qualification in assistance, secretariat, office administration or business administration
- Confident handling of standard software (Word, Excel, Outlook, PowerPoint); experience with DATEV DMS is an advantage but not required
- Fluent German skills, both written and spoken
- Enjoy working as part of a team and interacting directly with clients
- Structured and independent working style, combined with a positive demeanor and a confident, friendly presence
Benefits
- Stability and security: a secure workplace with a wide range of tasks and room for personal development
- Attractive compensation: performance-based pay, individual additional benefits and regular salary progression
- Comprehensive onboarding: intensive introduction and support to ensure a successful start
- Development opportunities: support for professional training and regular internal training at our ETL Academy
- Modern workplace: sit-stand workstations, air-conditioned office and modern IT equipment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative tasksinvoicingdunningclient master data managementemployee leave records managementcontract filingappointment schedulingcorrespondence managementdigitizing business communication
Soft skills
efficient communicationteam supportstructured working styleindependent working stylepositive demeanorconfident presenceclient interaction
Certifications
commercial trainingqualification in assistancequalification in secretariatqualification in office administrationqualification in business administration