Finance Specialist – Manager

Epoch AI

Finance Specialist or Manager handling finance operations and accounting at Epoch AI. Working with tools like QuickBooks Online, Mercury, and others in a remote capacity.

Posted 7/3/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $80,000 - $120,000 per yearWebsite

About the role

Key responsibilities & impact

Manage finance operations such as reviewing payment requests and disbursing payments
Manage Mercury and credit card operations, ensuring compliance of expense policies
Track and support various sub-budgets like team budgets, restricted grant budgets etc.
Keep books accurate and current in QuickBooks Online
Coordinate with external accountants and invoice clients
Prepare for and coordinate the annual audit
Own financial SOPs and accounting policy, support internal controls

Requirements

What you’ll need

2 or more years of experience in finance operations roles in a financially complicated non-profit
Understanding of nonprofit and multi-entity accounting, including restricted funds and GAAP compliance
Knowledgeable in bookkeeping / accounting, with hands-on QuickBooks experience
Comfortable taking ownership and operating with high agency
Comfort with AI tools and automation and enthusiasm for streamlining financial processes
Advanced knowledge and experience using Excel / Google Sheets
Highly organized and attentive to detail, yet able to navigate ambiguity and uncertainty
Interest in and understanding of Epoch AI's mission
Nice to have: Experience supporting or preparing for a nonprofit audit and Form 990
3+ years of relevant experience, including owning recurring close cycles end to end (for Manager level)
Experience working directly with external auditors and managing accounting/bookkeeping providers (for Manager level)
Nice to have: Experience implementing or migrating accounting platforms (for Manager level)

Benefits

Comp & perks

Competitive global benefits program, including a comprehensive health insurance program
Generous paid time off (PTO), including no specific annual limit, with 30 days PTO per year protected
Unlimited personal and sick leave, and 4 months paid parental leave for permanent staff with at least 12 months of tenure
A flexible and generous expense policy for you to spend on equipment and a large range of productivity tools
Paid work trips, including 3 staff retreats per year and relevant conferences
Access to our very well-equipped offices in Berkeley, California, including paid meals, snacks, gym, and more

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Hard Skills & Tools

BookkeepingBudget TrackingExpense Policy ComplianceFinancial SOPs ManagementAudit CoordinationRestricted Funds ManagementRecurring Close Cycles OwnershipAccounting Platform ImplementationMulti-Entity AccountingForm 990 Preparation

Soft Skills

Highly OrganizedAttention to DetailAbility to Navigate AmbiguityOwnership and High AgencyEnthusiasm for Streamlining Processes