Administrative Coordinator

Environmental Intellect

Administrative Coordinator supporting remote operations at Environmental Intellect. Focusing on organization, technology, and creative communication for the Oil & Gas industry.

Posted 5/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $50,000 - $65,000 per yearWebsite

Tech Stack

Tools & technologies

Spark

About the role

Key responsibilities & impact

Creating order out of chaos, making information easier to find, helping team members feel supported, improving processes, and adding a spark of creativity
Interacting with team members, managers, candidates, vendors, and internal stakeholders with warmth and professionalism
Keeping tasks, documents, deadlines, systems, and recurring workflows organized
Noticing and correcting inconsistencies before they create confusion
Managing assigned responsibilities independently with minimal hand-holding
Moving between priorities effectively while keeping important details organized

Requirements

What you’ll need

Administrative, coordinator, PeopleOps, HR, operations, recruiting, executive support, or similar experience
Strong aptitude for learning new technology, systems, workflows, and processes
Solid working knowledge of Google Workspace, especially Gmail, Drive, Docs, Sheets, Calendar, and Forms
Strong spreadsheet comfort, including organizing data, filtering, sorting, using formulas, maintaining trackers, and identifying gaps or inconsistencies
Ability or willingness to create polished visual content, presentations, internal communications, guides, or training materials
Comfort learning tools such as Canva, Google Slides, PowerPoint, LMS platforms, HRIS systems, project management tools, and AI-enabled tools
Excellent written and verbal communication skills
Strong attention to detail, accuracy, confidentiality, and follow-through
Ability to manage multiple projects, deadlines, requests, and recurring workflows at the same time
Ability to work independently in a remote environment while keeping stakeholders informed
Comfort supporting cross-functional teams such as PeopleOps, BizOps, Safety, Operations, Finance, leadership, and hiring managers

Benefits

Comp & perks

Comprehensive health, vision, and dental insurance
PTO and holidays
401(k) plan with company matching
Cell phone/internet stipend
Remote-first work environment
Opportunities to learn, grow, create, and support meaningful work across the company

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative experiencecoordinator experiencePeopleOps experienceHR experienceoperations experiencerecruiting experienceexecutive support experiencestrong spreadsheet skillsdata organizationproject management

Soft Skills

attention to detailwritten communicationverbal communicationindependenceprofessionalismcreativityorganizational skillsability to manage multiple projectswarmthsupportive interaction