Executive Assistant

Environmental Health Decisions

Executive Assistant supporting the day-to-day operations and two senior leaders at USHG Home Office. Managing multiple tasks and improving office efficiency in New York City.

Posted 7/28/2026full-timeNew York City • New York • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing office operations and supporting senior leaders. Proficient in Microsoft Office and capable of enhancing workplace efficiency through effective coordination and attention to detail.

Highest-signal resume keywords

Office CoordinationCalendar ManagementMicrosoft Office ProficiencyStrong Communication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementExpense ReportingRecord KeepingMeeting LogisticsScheduling

Soft Skills

Service-Oriented PresenceAttention to DetailMultitaskingSound JudgmentDependability

Tools & Technologies

Microsoft OutlookMicrosoft TeamsGeneral Office Technology

Industry Keywords

Enlightened HospitalityCustomer ServiceFacilities ManagementAdministrative Processes

About the role

Key responsibilities & impact

Consistently support a culture of Enlightened Hospitality
Welcome employees, visitors, candidates, and vendors and ensure a professional, hospitality-focused experience
Manage daily office operations, including meeting room readiness, supply inventory, mail, deliveries, office equipment, and shared spaces
Support two senior leaders with calendar & scheduling, coordination and reporting projects with a keen understanding of operational needs
Manage expense reports for two senior leaders
Coordinate office communications, calendars, meeting logistics, and room reservations to support team productivity
Act as a reliable resource for all stakeholders, which allows others to depend on you to “find the yes”
Partner with building management, facilities teams, IT, security, and external vendors to resolve workplace needs, repairs, and service requests
Support office activities, including workspace preparation, access coordination, office orientation, and equipment readiness
Assist with planning and setup for internal meetings, trainings, employee events, leadership visits, and office-wide activities
Maintain accurate office records, vendor documentation, invoices, contact lists, and administrative files
Help reinforce office policies, safety procedures, expectations, and a clean, organized workplace environment
Identify opportunities to improve office routines, administrative processes, and employee experience.

Requirements

What you’ll need

Associate or bachelor’s degree preferred
2–4 years of administrative, office coordination, hospitality, facilities, or customer service experience preferred
Excellent verbal and written communication skills with a professional, service-oriented presence
Strong organizational skills with the ability to prioritize, multitask, and follow through in a fast-paced environment
High attention to detail and ability to maintain accurate records, schedules, and documentation
Proficiency with Microsoft Office, Outlook, Teams, and general office technology; ability to learn new systems quickly
Ability to work independently, exercise sound judgment, and handle confidential information appropriately
Comfortable coordinating with employees at all levels, external vendors, and building or service partners
Ability to move throughout the office, prepare meeting spaces, receive deliveries, and occasionally lift or move office supplies.

Benefits

Comp & perks

Comprehensive health coverage: Medical, dental, and vision insurance, plus flexible spending options for healthcare and dependent care
Generous paid time off and paid parental leave to support life outside of work
A matched 401(k) plan to help you grow long-term savings
Life insurance, employee assistance programs, and exclusive access to primary care, mental health, and other wellness services
Access to the USHG HUGS Employee Relief Fund, offering direct assistance to team members facing unexpected hardship
An annual dining credit to enjoy exceptional meals and experiences at any of our restaurants
A 51% dining discount across the entire USHG family of restaurants to share unforgettable meals with friends and loved ones
Pre-tax commuter benefits for transit and parking
Opportunities for learning, mentorship, and collaboration with some of the most passionate people in hospitality.