Project Administrator

Entuitive

Project Administrator supporting Entuitive, a building design and construction consulting firm. Coordinating meetings, proposals, travel, financial administration, and Transportation team operations in Toronto.

Posted 8/11/2026full-timeToronto • 🇨🇦 CanadaJunior💰 CA$55,000 - CA$65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and analytical skills while managing project logistics, correspondence, and financial administration. Proficient in Microsoft Office Suite and CRM systems, with a focus on supporting business development and proposal efforts in the Architecture, Construction, Consulting, and Engineering industries.

Highest-signal resume keywords

Project AdministrationMicrosoft Office Suite ProficiencyCRM Systems ExperienceFinancial Data EntryOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project AdministrationData EntryReport PreparationPresentation PreparationExpense ReportingTimesheet CoordinationInvoice TrackingAgenda PreparationMeeting Logistics ManagementBid Management Tools

Soft Skills

Attention to DetailAnalytical SkillsExcellent Communication SkillsProactive ApproachMultitasking Ability

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointCRM SystemsManagement Tools

Industry Keywords

ArchitectureConstructionConsultingEngineeringBusiness Development

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Manage meeting logistics for project, business development, and internal meetings, including scheduling, agenda preparation, and actionable minutes
Manage correspondence and act as a point of contact for scheduling and follow-ups on behalf of leaders
Assist in preparing presentations and reports for projects, proposals, and internal initiatives
Maintain and update templates and tools in Word, Excel, and PowerPoint
Support proposal and project administration, including CRM/ERP data entry and coordination with management tools
Coordinate travel arrangements and logistics for leaders
Support financial administration, including expense reports, timesheet coordination, and invoice tracking
Support the organization and execution of internal team activities and events
Work with project, business development, and internal leaders across the country to support the national Transportation team

Requirements

What you’ll need

Minimum 1–2 years of experience working within project teams, office administration, business development, and/or proposal teams is required
Experience in the Architecture, Construction, Consulting, and/or Engineering industry is strongly preferred
Proficiency in Microsoft Office Suite, CRM systems, and bid management tools
Strong organizational, attention-to-detail, and analytical skills
Comfort working with numbers and financial data entry
Excellent written and verbal communication skills
Ability to work independently and multitask in a fast-paced, deadline-driven environment
Proactive, self-starting approach and ability to anticipate needs

Benefits

Comp & perks

Flexible hybrid work model
37.5-hour workweek
Professional growth through hands-on mentoring and technical training
Continued education opportunities
Defined pathways toward leadership
Competitive base salary: $55,000 - $65,000
Performance-based annual profit-sharing program
RRSP matching up to 5%
Employer-paid health insurance
Comprehensive wellness program
Generous parental leave
Generous vacation plan based on experience
Team-building activities
Social events
Supportive, inclusive, equitable, and accessible work environment
Diverse project exposure
Clear career pathways to leadership