Contracts Coordinator – Campus Services

Emory University

Contracts Coordinator managing construction, maintenance, and consulting contracts for Emory University. Processing invoices, tracking payments, and ensuring compliance with Campus Services policies.

Posted 8/21/2026full-timeAtlanta • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in contract negotiation, administration, and compliance with organizational policies. Proficient in managing contract-related processes, including invoice verification and payment tracking within a facilities environment.

Highest-signal resume keywords

Contract NegotiationContract AdministrationInvoice VerificationFacilities Management ExperienceWork Management System Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract PreparationBid-Process RequirementsPayment TrackingAccounting for Contract ExpensesResearch and Problem Solving

Soft Skills

CommunicationAttention to DetailOrganizational Skills

Tools & Technologies

Procurement Services SystemWork Management System

Certifications & Qualifications

Valid Georgia Driver's License

Industry Keywords

Facilities EnvironmentContract ComplianceEmory Policies and Procedures

About the role

Key responsibilities & impact

Create and assist supervisors and managers with negotiation, administration, and preparation of contracts for construction, maintenance, and/or consulting services
Prepare contract terms, identify services, timing, restrictions, and bid-process requirements
Ensure contracts adhere to Emory and Campus Services policies and procedures
Assign contract numbers and enter contracts into the work management system
Track payments against contracts and change orders
Receive and enter contract invoices into Emory's Procurement Services system and Campus Services work management system
Verify invoices are within the scope and value of contracts
Ensure proper accounting for contract expenses
Follow up on needed corrections
Research and answer contract-related questions from vendors, supervisors, managers, and Payment Services
Perform related responsibilities as required

Requirements

What you’ll need

Two years of college coursework
Four years of related contracts or administrative experience, preferably in a facilities environment
Equivalent combination of education, training and experience may be accepted
May require a valid Georgia driver's license
May require an insurable driving record
Must reside in the state of Georgia
Must be able to commute to Emory University on a flexible weekly schedule based on business needs
Monday–Friday, 8am–5pm shift

Benefits

Comp & perks

Opportunity to work from home regularly
Hybrid remote work arrangement
Equal opportunity employment
Reasonable accommodations for qualified individuals with disabilities