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Administrative Assistant, Annual Fund, Development
Emory University. Provides administrative support to the Individual Giving Unit, specifically the Annual Fund, ensuring efficient office operations and donor engagement.
About the role
Key responsibilities & impact- Provides administrative support to the Individual Giving Unit, specifically the Annual Fund, ensuring efficient office operations and donor engagement.
- Manages incoming and outgoing correspondence, email inquiries, phone coverage, and information requests, escalating complex matters as needed.
- Coordinates seasonal solicitations, mass mailings, and preparation of donor informational packets and gift acknowledgment letters.
- Maintains and updates donor records in Raiser's Edge; organizes comprehensive paper and electronic filing systems, databases, and spreadsheets; analyzes data and generates reports as needed.
- Oversees vendor relationships, including coordinating with printers and designers, processing payments, and managing office supplies and inventory within budget parameters.
- Schedules and coordinates logistics for meetings and special events; prepares materials, manages travel arrangements, itineraries, and expense reporting for gift officers.
- Acts as lead administrative support for donor and prospect events, managing registration processes, segmenting event databases, preparing credentials, and coordinating event follow-up strategies across departments.
- Monitors budgets and grants, assists with budget development, tracks expenses, resolves discrepancies, and ensures financial compliance.
- Supervises, directs, or trains volunteers, interns, and temporary staff as needed.
- Ensures compliance with organizational policies and procedures; implements efficient administrative practices to support program goals.
- Pursues ongoing professional development to maintain knowledge of national trends and best practices.
- Performs other related duties as required, with occasional evening, weekend work, and travel for donor events.
Requirements
What you’ll need- Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
- Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
- Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
Benefits
Comp & perks- Competitive salary
- Flexible working hours
- Professional development budget
- Home office setup allowance
- Global team events
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportdata analysisbudget managementevent coordinationdonor engagementvendor managementrecord maintenancereport generationcompliance monitoringtraining and supervision
Soft Skills
organizational skillscommunication skillsproblem-solvingattention to detailteam collaborationtime managementleadershipcustomer serviceadaptabilityprofessional development
Certifications
Bachelor's degreehigh school diploma