Emory University

Administrative Assistant

Emory University

full-time

Posted on:

Location Type: Hybrid

Location: Atlanta • United States

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About the role

  • Provides administrative support specifically for HR department, Director of Operations and Executive Director.
  • Responds to incoming telephone calls.
  • Maintains calendars and prioritizes meeting requests for management.
  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepares charts and graphs for reports and presentations.
  • Creates and edits programmatic and other reports associated with ACPE’s primary business.
  • Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
  • Prepare materials for meetings and special events.
  • Initiates, processes, and maintains records and invoices.
  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
  • Plans and coordinates travel arrangements for Executive Director.
  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establishes and organizes files and documents.
  • Oversees ordering and maintenance of office supplies.

Requirements

  • Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
  • Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
  • Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
Benefits
  • Health and Safety Information Not Applicable
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementcorrespondence handlingreport preparationdata analysisbudget monitoringinvoice processingevent planningfile organizationdatabase management
Soft Skills
communicationorganizational skillsprioritizationproblem-solvingattention to detailtime managementcollaborationlogistics coordinationcustomer serviceadaptability
Certifications
Bachelor's degreehigh school diploma equivalency