Emory University

Associate Director, Publications, Communications

Emory University

full-time

Posted on:

Location Type: Hybrid

Location: Atlanta • United States

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Job Level

Senior

About the role

  • This position is responsible for the creation, design, and production of The Carter Center's printed materials, including the annual report, newsletters, brochures, program reports, advertisements, flyers, banners, signage, invitations, and other collateral.
  • Reports to the Director of Storytelling and works with the Director to develop and establish an editorial calendar for written content and publications.
  • Serves as a steward of The Carter Center's brand identity, ensuring consistent and appropriate use of logos, typography, and visual standards across all materials.
  • Manages and maintains the organization's photo database.
  • Develops and maintains high-quality print publications, ensuring a consistent tone and style across all materials.
  • Maintains and periodically updates Carter Centers brand guidelines, in coordination with the Senior Associate Director of Digital Communications, as well as the editorial standards manual.
  • Communicates editorial and design standards for publications to staff across the Center and provides guidance and counsel as needed.
  • Oversees the production and design of more than 50 printed pieces annually, managing multiple projects simultaneously.
  • Collaborates with Carter Center staff to determine publication needs and establish written production schedules.
  • Provides proofs to departments throughout the production process.
  • Oversees distribution systems for all Center publications and ensures accurate inventory management of publications and organization of photo archives.
  • Obtains necessary copyright permissions.
  • Develops user friendly templates for second-tier publications and graphics to support staff without design backgrounds.
  • In collaboration with the Director of Storytelling, sets the editorial agenda for major institutional publications, including the annual report, Carter Center News, and anniversary reports, etc.
  • Provides proofreading and copyediting services for all publications and is responsible for finalizing print-ready copy.
  • May research and write original stories and other content for publications.
  • May write and design new approved publications to meet specific needs.
  • Provides editorial and design support to Direct Marketing colleagues.
  • Responsible for developing and maintaining a consistent and recognizable tone and style for the Center's publications.
  • Works directly with programs and Development Office staff to produce specific publications, providing guidance on layout, paper stock, photography, and other design elements.
  • Collaborates with external designers to prepare publications.
  • Applies design principles and may undertake small design projects as needed.
  • Stays abreast of new developments and best practices in printing and design.
  • In collaboration with the Director of Storytelling, may hire and oversee freelance writers and editors.
  • Responsible for identifying, contracting, and managing printing vendors, as well as maintaining a pool of professional freelance designers and artists.
  • May supervise Carter Center assistants and interns.
  • When appropriate, assigns editorial or photographic assignments to other department staff, volunteers, and interns.
  • Interacts with Carter Center executives, directors, and staff as well as donor and partner organizations.
  • Represents the Center to numerous vendors, including printers, designers, and freelance writers.
  • Responsible for project budgets, implementing cost-saving measures, and ensuring appropriate use of Carter Center funds.
  • Drafts contracts with consultants and vendors and establishes work-related parameters.
  • Makes decisions regarding the publication of sensitive information.
  • Responsible for preparing print-ready copy and often serves as the final reviewer ensuring materials are accurate and meet high-quality standards.
  • Ensures compliance with all organizational policies and procedures.
  • Coordinates efficient office procedures in support of program activities.
  • Maintains professional growth and development by identifying educational/training programs, professional organizations, activities, and resources to maintain knowledge of editorial, design, and printing trends and to promote leading-edge expertise.
  • Performs other related duties as required.

Requirements

  • A bachelor's degree in communications, graphic design, journalism, English, or a related field, and five years of related professional experience, OR an equivalent combination of education, training, and experience.
  • Seven years professional experience as a publications manager and editor.
  • Excellent grammar, writing, and editing skills and deep knowledge of AP style.
  • Extensive knowledge of publications production and printing processes, with practical experience supervising press work.
  • Demonstrable grasp of design principles.
  • Ability to juggle multiple projects at once and adapt to shifting priorities.
  • Exacting standards and unparalleled attention to detail.
  • Proficiency in Adobe Creative Suite, Microsoft Word and PowerPoint, and Canva.
  • Applicants must be currently authorized to work in the United States for any employer.
Benefits
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Applicant Tracking System Keywords

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Hard Skills & Tools
publications managementeditingproofreadingcopyeditingdesign principlesprint productionproject managementcontent creationbrand managementinventory management
Soft Skills
attention to detailcommunicationcollaborationorganizational skillsadaptabilityleadershiptime managementproblem-solvingcreativityinterpersonal skills