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Senior Administrative Assistant
Emory University. Provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above) .
About the role
Key responsibilities & impact- Provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above)
- Oversees office operations and ensures office activities comply with policies and procedures
- Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements
- Develops and maintains spreadsheets
- Initiates, processes and maintains records and invoices
- Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives
- Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s)
- Ensures manager is appropriately prepared for daily activities
- Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events
- Prepares charts and graphs for reports and presentations
- Reviews incoming correspondence and identifies items of special interest to manager or others
- Screens items that can be routinely handled and prepares appropriate responses
- Composes, edits and types correspondence, reports and manuscripts under minimal guidance
- May take dictation or transcribe from a machine
- Maintains various databases and/or spreadsheets
- Sets up and organizes filing systems
- Answers, screens and routes incoming telephone calls
- May supervise or direct the work of other administrative clerical/secretarial employees
Requirements
What you’ll need- A high school diploma or equivalent
- six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience
- Proficient with word processing, spreadsheet, and presentation software applications
Benefits
Comp & perks- Emory is an equal opportunity employer
- reasonable accommodations to qualified individuals with disabilities upon request
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budget preparationgrant applicationsfinancial statementsrecord maintenanceinvoice processingdata entrycalendar managementmeeting coordinationcorrespondence compositionfiling system organization
Soft Skills
organizational skillscommunication skillstime managementattention to detailproblem-solvingsupervisory skillsinterpersonal skillsprioritizationadaptabilityinitiative
Certifications
high school diplomabachelor's degree