Emory University

Senior Administrative Assistant

Emory University

full-time

Posted on:

Location Type: Office

Location: Atlanta • United States

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Job Level

Senior

About the role

  • Provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above)
  • Oversees office operations and ensures office activities comply with policies and procedures
  • Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements
  • Develops and maintains spreadsheets
  • Initiates, processes and maintains records and invoices
  • Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives
  • Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s)
  • Ensures manager is appropriately prepared for daily activities
  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events
  • Prepares charts and graphs for reports and presentations
  • Reviews incoming correspondence and identifies items of special interest to manager or others
  • Screens items that can be routinely handled and prepares appropriate responses
  • Composes, edits and types correspondence, reports and manuscripts under minimal guidance
  • May take dictation or transcribe from a machine
  • Maintains various databases and/or spreadsheets
  • Sets up and organizes filing systems
  • Answers, screens and routes incoming telephone calls
  • May supervise or direct the work of other administrative clerical/secretarial employees

Requirements

  • A high school diploma or equivalent
  • six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience
  • Proficient with word processing, spreadsheet, and presentation software applications
Benefits
  • Emory is an equal opportunity employer
  • reasonable accommodations to qualified individuals with disabilities upon request
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
budget preparationgrant applicationsfinancial statementsrecord maintenanceinvoice processingdata entrycalendar managementmeeting coordinationcorrespondence compositionfiling system organization
Soft Skills
organizational skillscommunication skillstime managementattention to detailproblem-solvingsupervisory skillsinterpersonal skillsprioritizationadaptabilityinitiative
Certifications
high school diplomabachelor's degree