Administrative Assistant, Operations
Emory University
full-time
Posted on:
Location Type: Hybrid
Location: Atlanta • United States
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About the role
- Provides administrative support in various capacities including general management or specific programs.
- Ensures office activities comply with company policies and procedures.
- Responds to incoming telephone calls.
- Maintains calendars and prioritizes meeting requests for management.
- Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
- Completes forms, grant applications, and/or correspondence associated with programs.
- Prepares charts and graphs for reports and presentations.
- Creates and edits scientific, programmatic or other reports associated with department's primary business.
- Schedules meetings and handles logistics for meetings and special events.
- Prepares materials for meetings and special events.
- Initiates, processes, and maintains records and invoices.
- Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
- Monitors or maintains budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
- Plans and coordinates travel arrangements.
- Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
- Establishes and organizes files and documents.
- Oversees ordering and maintenance of office supplies.
- May supervise or direct the work of support staff and/or students.
Requirements
- Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
- Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
- Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
- Familiarity with World Travel/Concur & Unit4.
- Must be detail oriented and have strong writing and grammar skills.
- Capable of working in a fast-paced environment, exhibits a cordial demeanor, and has strong organizational and follow-up skills
- Must possess good judgment skills.
Benefits
- Flexible work arrangements
- Professional development opportunities
- Health insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportbudget developmentdata analysisreport preparationgrant applicationscalendar managementcorrespondence handlingfile organizationinvoice processingmeeting logistics
Soft Skills
detail orientedstrong writing skillsorganizational skillsfollow-up skillsgood judgmentcordial demeanorability to work in fast-paced environment
Certifications
Bachelor's degreehigh school diploma equivalency