Talent Team Coordinator – 12 month FTC Maternity Cover

Ellison Institute of Technology Oxford

Talent Team Coordinator providing vital administrative support to the Talent Team for recruitment at EIT. Ensuring smooth interview scheduling, communication, and onboarding processes.

Posted 6/25/2026contractOxford • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Assist the Talent Team with scheduling interviews, coordinating diaries, and maintaining accurate candidate records in the Applicant Tracking System (ATS).
Ensuring timely and professional communication throughout the recruitment process with candidates.
Support in drafting and posting job adverts across various platforms, ensuring alignment with our employer brand and compliance with UK employment regulations. Assist with reviewing, editing and re-formatting job descriptions on behalf of hiring managers.
Coordinate pre-employment checks, prepare offer letters, and support the onboarding process to ensure new hires feel welcome and prepared from day one.
Conduct right to work calls with candidates, verifying passports and supporting documentation in line with UK legal requirements, ensuring compliance and accurate record keeping.
Meet and greet candidates on arrival, collecting them from reception and escorting them to interviews, ensuring a professional and welcoming experience.
Maintain and update recruitment data, ensuring confidentiality and compliance with GDPR requirements.
Assist with organising recruitment events, such as career fairs or open days, to promote our employer brand.

Requirements

What you’ll need

Previous experience in recruitment, HR, or administration, ideally within a start-up or fast-paced environment.
Proficiency in Microsoft Office Suite and ideally experience using an Applicant Tracking Systems (ATS).
Strong organisational skills with the ability to manage multiple tasks effectively.
High level of professionalism and attention to detail.
Excellent written and verbal communication skills.
A collaborative mindset with the ability to work effectively in a close-knit team.
Knowledge of GDPR and understanding of data privacy regulations related to recruitment in the UK.
Ability to maintain confidentiality and handle sensitive information.

Benefits

Comp & perks

Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
Pension - Employer contribution 7.5%, minimum employee contribution 5%
Life Assurance
Income Protection
Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
Employee discounts
Electric car scheme
Nursery Salary Sacrifice scheme
Cycle to Work Scheme
Family Planning
Neurodiversity support including advise and assessments
Coaching & Therapy services

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Applicant Tracking System (ATS)Microsoft Office Suiterecruitmentpre-employment checksjob advertsoffer lettersonboardingdata privacy regulationsGDPR compliance

Soft Skills

organisational skillsprofessionalismattention to detailwritten communicationverbal communicationcollaborative mindsetability to manage multiple tasksability to maintain confidentiality