Ellison Institute of Technology Oxford

Executive Assistant

Ellison Institute of Technology Oxford

full-time

Posted on:

Location Type: Hybrid

Location: Oxford • 🇬🇧 United Kingdom

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Job Level

Mid-LevelSenior

About the role

  • Provide high-level, dedicated support to one C-level executive, ensuring they remain focused on high-impact priorities and that key decisions translate into effective action across the organisation.
  • Operate as an extension of your executive, managing complex workflows, protecting their time, coordinating stakeholders, and enabling a clear, consistent operating rhythm.
  • Require exceptional judgement, confidentiality, and the ability to anticipate needs before they surface.
  • Partner closely with the executive and their teams to streamline processes, reduce friction, and ensure strategic priorities move forward with pace and clarity.
  • Be a consistent source of structure, calm, and momentum behind the scenes, bringing a proactive, solutions-driven mindset to everything you do.
  • Work with a high degree of autonomy, enabling strategic focus by transforming complexity into clear, actionable execution.

Requirements

  • Strategic Enablement
  • Manage and protect your executive’s priorities through precise scheduling, forward planning, and strategic triage.
  • Track decisions and drive follow-through across teams to ensure commitments progress efficiently.
  • Prepare briefings, agendas, and materials that support high-quality discussions and effective decision-making.
  • Maintain continuity around leadership priorities, ensuring alignment even in ambiguous or fast-changing contexts.
  • Support internal communication and strategic alignment across teams and functions.
  • Operational Excellence
  • Coordinate complex calendars, high-stakes meetings, and multi-layered logistics with speed and precision.
  • Manage external board committees, memberships and travel for your executive.
  • Streamline workflows and documentation to reduce operational friction and create consistency.
  • Ensure leadership decisions reliably convert into clear, trackable outcomes.
  • Help foster a culture of clarity, efficiency, and operational simplicity across the executive’s portfolio.
  • Trusted Partnership
  • Act as a strategic gatekeeper, protecting time, attention, and context for your executive.
  • Build trusted relationships across the institute serving as a credible representative and extension of leadership.
  • Demonstrate calm, resilience, and strong judgement in high-pressure or ambiguous environments.
  • Uphold and reinforce our organisational culture of professionalism, trust, collaboration, and discretion.
  • Provide a steady source of clarity and reliability, ensuring momentum even during competing demands.
  • **Essential Knowledge, Skills and Experience: **
  • Executive Support:
  • Proven experience providing high-quality support to senior leaders in fast-paced environments. Skilled at managing sensitive information, workflows, and complex schedules with professionalism and discretion.
  • Task Prioritisation and Time Management: **Exceptional organisational skills with the ability to manage competing priorities, anticipate needs, and ensure timely follow-through.
  • Project Coordination: **Able to shepherd multiple initiatives in parallel, bringing structure, timelines, accountability, and clarity across cross-functional teams.
  • Communication and Relationship Management: **High emotional intelligence with the ability to build trusted relationships and navigate senior stakeholders with ease.
  • Operational Excellence: **Obsessed with detail, execution, and creating calm out of complexity; able to design and uphold efficient systems and documentation practices.
Benefits
  • **We offer the following salary and benefits:**
  • Enhanced holiday pay
  • Pension
  • Life Assurance
  • Income Protection
  • Private Medical Insurance
  • Hospital Cash Plan
  • Therapy Services
  • Perk Box
  • Electric Car Scheme
  • --
  • **Why work for EIT:**
  • At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
strategic enablementtask prioritizationtime managementproject coordinationexecutive supportworkflow managementschedulingdocumentation practicesmeeting coordinationlogistics management
Soft skills
exceptional judgementconfidentialityproactive mindsetcalmness under pressureresiliencestrong communicationrelationship managementemotional intelligenceorganizational skillstrust building