Home Office Administrator

East Coast Facilities, Inc.

Home Office Administrator at East Coast Facilities providing administrative and operational support. Organizing office tasks and acting as a liaison between teams in a fast-paced environment.

Posted 6/24/2026full-timeAllentown • Pennsylvania • 🇺🇸 United StatesJuniorMid-Level💰 $42,000 - $55,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as one of the primary points of contact for all visitors, vendors, employees, and regional teams
Serve as the primary liaison between the ECF Home Office and regional Branch Administrators
Provide scheduling, travel coordination, document preparation, and administrative support to department heads
Assist the HR & Payroll Manager with payroll data entry in ADP Workforce Now
Maintain the home office environment to ECF's professional standard
Receive, sort, and route all incoming mail and packages
Plan and execute ECF company events

Requirements

What you’ll need

2+ years of experience in office administration, executive support, facilities coordination, or a related role
Professional, polished, and welcoming demeanor
Strong organizational and multitasking skills
Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and SharePoint/OneDrive
Strong written and verbal communication skills
Ability to handle sensitive and confidential information with discretion
Reliable and punctual
Willingness and ability to travel (land/air) as needed (less than 10%)

Benefits

Comp & perks

medical, dental, and vision insurance
401(k)
paid time off
Employee Assistance Program (EAP)
additional company-sponsored benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

office administrationexecutive supportfacilities coordinationpayroll data entryMicrosoft Office SuiteWordExcelOutlookSharePointOneDrive

Soft Skills

organizational skillsmultitasking skillswritten communicationverbal communicationdiscretionreliabilitypunctualityprofessional demeanorwelcoming demeanor