Senior Personal Assistant

Deloitte

Senior Personal Assistant supporting Audit Department at Deloitte Luxembourg by managing schedules, travel, and administrative tasks. Collaborating with partners and clients to provide comprehensive support in a professional environment.

Posted 5/6/2026full-timeLuxembourg City • 🇱🇺 LuxembourgSeniorWebsite

About the role

Key responsibilities & impact

Deliver guidance to two Partners by anticipating requirements and identifying opportunities to act on their behalf, including managing complex diaries, arranging travel and meetings, and performing administrative tasks.
Provide comprehensive administrative support to the team, including organising meetings and conferences, distributing mail, arranging travel, preparing business letters, handling timesheets, and processing holiday and other absence requests, while also supporting any ad hoc requests.
Act as the first point of contact for a wide range of internal and external clients, dealing with confidential queries, building relationships, and enhancing client-facing activities.
Manage the invoicing process and complete accurate financial reporting of client invoices in adherence to monthly deadlines and firm procedures; participate in project coordination by keeping all project members updated with meeting minutes, action points, schedules, and reports.
Conduct research and produce documents using internal databases, the Internet and publications; organise informal team events and manage the associated budget.

Requirements

What you’ll need

University or Bachelor's degree in an administrative-related field
5–7 years of previous experience as an executive/personal assistant
Customer-focused with excellent social skills and a professional approach at all times
Demonstrated self-starter, creative, with a strong “can-do” attitude; proactive with excellent organisational and time management skills and ability to deliver high-quality work within tight deadlines
Ability to work and communicate effectively with a variety of personalities, including senior-level executives; able to maintain a high level of integrity and discretion in handling confidential information
Very good level of English
Advanced level of proficiency in MS Office products (Word, Excel, PowerPoint, Outlook) is a nice to have
Very good level of French
Knowledge of German or Luxembourgish (considered an asset)
Experience working in international or multicultural environments
Proven track record of handling highly sensitive executive matters independently.

Benefits

Comp & perks

Enjoy access to fitness facilities, sport clubs, and flexible work schedules to stay healthy and engaged.
Gain access to an exclusive alumni network and attend industry events to connect and grow your professional circle.
Access top-notch training and career development, with a clear progression path to help you level up at your own pace.
Work on international projects and collaborate with diverse teams, all while making an impact locally.
Tackle cutting-edge projects and utilize the latest tech, with all the tools you need to stay ahead.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

financial reportinginvoicing processdocument productionresearchproject coordinationtime management

Soft Skills

customer-focusedsocial skillsprofessional approachself-startercreativeproactiveorganisational skillscommunication skillsintegritydiscretion

Certifications

Bachelor's degree