Associate – Executive Assistant
Deloitte
full-time
Posted on:
Location Type: Office
Location: Singapore • 🇸🇬 Singapore
Visit company websiteJob Level
JuniorMid-Level
About the role
- An Executive Assistant plays a crucial role in supporting high-level executives by managing various administrative tasks.
- Manage and maintain Partners schedules, appointments, travel, hotel and visa arrangements.
- Scheduling appointments, calls and meetings, including internal and external logistics arrangement (off-site meetings) if required.
- Arrange travel logistics, including hotel bookings, flights and Visa when required.
- Working closely with mobility team to ensure compliance with the latest travel protocols.
- Submit executives’ timesheets and expense claims.
- Ensure timely submission of timesheets and expense claims via Concur for Executive Directors.
- Answer and manage incoming queries related to consulting.
- Schedule and coordinate calls, meetings/events, and meeting logistics.
- Handle confidential materials as required.
- Assist in compiling and producing meeting presentation materials.
- Prepare and edit correspondence & communication.
- File and retrieve documents and reference materials.
- Attend meetings and accurately record meeting minutes when required.
- Receive and interact with guests/visitors.
- Provide executive assistance support to visiting Executive Directors, as needed.
- Liaise with internal staff at all levels.
- Collaborate closely with other Executive Assistants in the region, including providing support during periods of absence; Providing administrative support to the management team and other departments as required
- Support ad-hoc matters assigned by the Team Lead/Regional Managing Director/Senior and Executive Directors.
- Support Team Lead on Firm events.
Requirements
- Should possess at least minimum Diploma in business administration or a related field is preferred.
- Proven experience as an Executive Assistant or a similar role.
- Preferable supporting a c-level executive with 3-5 years working experience.
- Able to commence within short notice will be desirable.
- Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills.
- Ability to handle confidential and sensitive materials and critical assignments professionally.
- Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
- Excellent verbal and written communication skills.
- Highly proficient in Microsoft Office and Concur
- Resourceful and well-organized
- Mature, responsible, and hard-working with a pleasant personality
- A natural ability to prioritize, proactive and self-motivated
- Flexibility and adaptability to changing priorities.
Benefits
- Positive work experiences that foster a culture of respect and inclusion
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative tasksschedulingtravel logisticstimesheet managementexpense claimsmeeting coordinationdocument filingpresentation preparationconfidential material handlingmatrix organization
Soft skills
organizational skillstime-management skillscommunication skillsindependencemeticulousnessprofessionalismresourcefulnessadaptabilityproactivitypleasant personality
Certifications
Diploma in business administration