Definiti LLC

Executive Administrative Assistant

Definiti LLC

full-time

Posted on:

Location Type: Hybrid

Location: Cary • North Carolina • United States

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Tech Stack

Citrix

About the role

  • Provide calendar management support for executive committee members
  • Maintain a clean and organized approach to scheduling meetings, providing clear agendas, and ensuring timely completion of calendar activities
  • Coordinate and book travel arrangements for executive committee members, including flights, hotels, and meals, to ensure successful trips
  • Strictly adhere to approval protocols related to the company’s business expense policy and trip planning details, ensuring no bias or exceptions without supervisor approval
  • Operate office equipment such as copiers, scanners, phone and voicemail systems, personal computers, and other standard office machines
  • Assist with converting the office into a paperless work environment
  • Effectively communicate with clients, advisors, and vendors as required
  • Ensure work meets quality standards and proper procedures are followed

Requirements

  • High school diploma or GED required
  • 5+ years’ experience as an Administrative Assistant
  • Intermediate MS skills to include Outlook, Word, PowerPoint, and Excel; calendar management and the ability to navigate web-based programs
  • Experience using Microsoft Teams or other virtual meeting applications for regular video collaboration and quick communications via chat
  • Accustomed with file-storage and file-sharing tools such as Microsoft SharePoint and Citrix ShareFile
  • Must be quick, efficient, and available during eastern work hours
  • Be available for infrequent travel as needed at offsite meetings
  • Demonstrate sound judgment when making decisions, maintain confidentiality and operate with discretion and integrity
  • Possess strong planning and organizational skills to successfully manage multiple priorities simultaneously
  • Display keen attention to detail for accuracy
  • Demonstrate excellence in written and verbal communication
  • Proficient with numbers and basic calculations
  • Prompt follow-up on open items with vendors, clients or internal team members
  • Ability to work independently and as part of a team in a fast-paced environment
  • Convey a professional and positive attitude while interacting with vendors, clients, advisors and teammates
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementMicrosoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelMicrosoft Teamsfile-storage toolsfile-sharing toolsbasic calculations
Soft Skills
planning skillsorganizational skillsattention to detailwritten communicationverbal communicationsound judgmentconfidentialitydiscretionprofessional attitudeteamwork
Certifications
high school diplomaGED