Project Coordinator, AI Civics

Data & Society Research Institute

Project Coordinator at Data & Society's AI Civics program. Handling community engagement, project logistics, and support for civic participation tools.

Posted 7/16/2026full-timeRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $63,500 - $78,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management and coordination skills, with a focus on relationship management and effective communication across diverse stakeholders. Proficient in managing complex schedules and multiple projects while ensuring timely follow-through and operational efficiency.

Highest-signal resume keywords

Project ManagementCross-Team CommunicationRelationship ManagementOrganizational SkillsExperience in Technology Policy

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationSchedule ManagementEmail CorrespondenceEvent PlanningData Management

Soft Skills

Proactive Self-StarterDetail-OrientedExcellent Writing SkillsAbility to Work Independently

Tools & Technologies

SalesforceMailchimpAirtableCRM Systems

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

AI AccountabilityCivic PowerCommunity SupportStakeholder Engagement

About the role

Key responsibilities & impact

Provide day-to-day administrative and logistical support to the AI Civics Program, overseeing its operational calendar, including scheduling meetings with internal team members and external partners.
Drive cross-departmental coordination to ensure project timelines, milestones, and deliverables remain aligned across internal teams.
Monitor the AI Civics program inbox daily, triaging correspondence, flagging time-sensitive items, and ensuring timely follow-through on action items and partner requests.
Coordinate internal team checkpoints and recurring program meetings, preparing agendas, tracking decisions, and following up on next steps.
Maintain and optimize a relationship management tracker to log partner touchpoints, flag outstanding follow-ups, and ensure no partnership goes dormant or unattended.
Lead on scheduling and logistics of co-design workshops, feedback, train-the-trainer sessions, community of practice meetings, and partner convenings.
Lead on operational execution and production for in-person convenings (e.g. booking space, processing honoraria and reimbursements).
Serve as a responsive point of contact for anchor partner organizations, identifying and proactively meeting coordination needs, centering the priorities of local member groups.
Coordinate a monthly call with academic network partners for support and information sharing.
Assist with communications to AI Civics partner organizations and community of practice, including updates, event announcements, and follow-up summary notes and agreements from convenings.
Provide responsive follow-up to support to partners rolling out AI Civics programming with their own staff and membership.
Assist the AI Civics Program team with preparation for co-design workshops, train-the-trainer sessions and participatory research activities with anchor partner organizations and their local member cohorts.
Support coordination and convening of the academic network of researchers developing closely-related materials.
Maintain the contact database and network infrastructure for AI Civics partners and the Community of Practice within our CRM system, under the guidance of the Network Engagement Manager.
Long-term, help build connectivity between individual partners toward the creation of a national coalition of civic institutions—spanning partner organizations and the AI Civics Community of Practice.

Requirements

What you’ll need

Bachelor’s degree required.
5 plus years’ of experience in project management, coordination, community support or closely related areas.
Excellent writing and organizational skills, cross-team communication, and the ability to manage multiple projects simultaneously while setting and meeting required deadlines.
Demonstrated ability to manage complex schedules, coordinate across multiple stakeholders, internal and external, and keep programs running smoothly behind the scenes.
Strong relationship management instincts: proactive about outreach, diligent about follow-through, and skilled at keeping external partnerships nurtured and active.
Excellent written communication and comfort with high-volume email-based stakeholder correspondence.
Highly organized, detail-oriented, and able to manage multiple projects simultaneously while meeting deadlines.
Proactive self-starter and the ability to work independently in a remote environment.
Familiarity with relationship management tools, project management software (e.g., Salesforce, Mailchimp, Airtable) and standard productivity tools.
Previous experience in technology policy, AI accountability, or the intersection of civic power and emerging technology; equivalent experience considered.

Benefits

Comp & perks

medical insurance
dental insurance
vision insurance
paid time off
401k management
access to additional insurance products