Clinic Administrator

Dane Street

Clinic administrator supporting Dane Street’s independent medical exams and insurance-claims processing. Managing claimant appointments, physician case assignments, documentation, billing, and clinic operations across Washington locations.

Posted 8/14/2026full-timeEverett • Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities in managing clinic operations, scheduling appointments, and maintaining effective communication with physicians and clients. Proficient in case management, documentation, and utilizing healthcare systems to support medical examinations.

Highest-signal resume keywords

Case ManagementAppointment SchedulingCommunication SkillsComputer LiteracyCritical Thinking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Medical DocumentationBilling and InvoicingData EntryInventory ManagementTime Management

Soft Skills

Interpersonal SkillsOrganizational SkillsProblem-Solving

Tools & Technologies

Dane Street AccessDS System

Industry Keywords

HealthcareInsuranceIME PhysiciansClaim ProcessingWashington L&I

About the role

Key responsibilities & impact

Maintain local clinic operations and perform administrative duties supporting medical examinations
Open and close the clinic each day
Ensure IME physicians have the equipment needed for reviews
Ensure appointments are conducted timely and efficiently
Maintain positive working relationships with IME physician panel members, Washington L&I, and claimants
Support management, IME physicians, and claimants with general administrative duties
Handle incoming and outgoing phone calls
Check in claimants for appointments
Schedule appointments and make reminder calls
Turn over exam rooms between appointments
Order and set up lunch for IME physicians
Intake new cases and review or verify information and requests
Draft cases by entering information into the Dane Street AccessDS system
Work with clients to obtain missing information needed to process claims
Sort, organize, and create medical document listings when required
Assign and schedule cases to appropriate physicians based on location, availability, guidelines, jurisdictional requirements, and client requirements
Check assigned physicians for conflicts of interest
Monitor, process, and track cases to meet deadlines
Provide clients with frequent updates on cases in progress
Clarify referral-information questions and ensure proper documentation is provided to assigned physicians and clients
Retrieve and upload medical records
Upload diagnostic imaging
Complete billing and invoicing for medical examinations
Sort and upload mail
Order clinic supplies and maintain inventory
Perform other duties and special projects as assigned
Travel to various clinic locations as needed

Requirements

What you’ll need

Associate’s Degree or Bachelor’s Degree preferred, not required
Business experience in a healthcare and/or insurance setting preferred
Exceptional communication skills
Clear understanding of company business lines
Ability to apply critical thinking
Ability to manage time efficiently and meet specific deadlines
Computer literacy and typing skills
Ability to perform required lifting, bending, and travel
Ability to sit and work at a computer for long periods
Reliable transportation required
Ability to supply and support personal internet services for work from home
Uninterrupted internet connection required for work-from-home duties

Benefits

Comp & perks

Medical, dental, and vision coverage for employees and family
Voluntary life insurance for employee, spouse, and children
Voluntary hospital indemnity, critical illness, accident indemnity, and pet insurance plans
Basic life insurance at no cost
Short-term disability coverage at no cost
Long-term disability coverage at no cost
Generous paid time off policy
401k plan with a company match
Apple equipment for remote workspace
Media stipend for remote workspace