Document Controller

Costain Group PLC

Document Controller managing documents and ensuring compliance for engineering projects at Costain. Responsible for document management processes and collaboration with project teams.

Posted 7/24/2026full-timeNewcastle upon Tyne • 🇬🇧 United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in document control processes, ensuring compliance with company policies and industry regulations while maintaining document integrity and accessibility. Proficient in managing document lifecycles and collaborating with project teams to support efficient documentation practices.

Highest-signal resume keywords

Document Control ExperienceMS Office ProficiencyElectronic Document Management SystemsOrganisational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document ManagementDocument Lifecycle ManagementCompliance AuditingAttention to DetailTime Management

Soft Skills

Team CollaborationIndependent WorkVerbal CommunicationWritten Communication

Tools & Technologies

Forma (ACC)ProjectWiseSharePointDatabase Systems

Certifications & Qualifications

Document Management CertificationSpecialised Training in Document Management Systems

Industry Keywords

EngineeringConstructionTechnical EnvironmentDocument Control Standards

About the role

Key responsibilities & impact

Process, catalogue, and store documents in physical or digital formats, ensuring they are accessible and correctly filed.
Manage the lifecycle of documents, including creation, revisions, approval, distribution, and archiving, in alignment with project and company standards.
Ensure all documents adhere to company policies, project requirements, and industry regulations.
Regularly review and audit documentation processes and storage for compliance and efficiency.
Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility.
Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorized access or alterations.
Prepare and maintain reports on document status, distribution, and compliance for project management review.
Work closely with project teams, including engineers, project managers, and other stakeholders, to ensure efficient document control support.

Requirements

What you’ll need

Some experience in document control, preferably within an engineering, construction, or technical environment.
Familiarity with document control software and database systems.
Strong organisational and time-management skills, with the ability to handle multiple tasks simultaneously.
Attention to detail and commitment to accuracy.
Excellent communication skills, both written and verbal.
Proficient in MS Office applications and electronic document management systems (Forma (ACC), ProjectWise & SharePoint).
Ability to work independently and as part of a team.
Certifications or specialised training in document management systems or tools can be advantageous.
A diploma or associate degree in Business Administration, Information Management.

Benefits

Comp & perks

Standard office hours, with the need for flexibility during peak project phases