Records Administrative Assistant I

Connections Academy

Records Administrative Assistant providing clerical and administrative support at Minnesota Connections Academy. Maintaining student records, responding to inquiries, and assisting in peak operational periods.

Posted 7/24/2026full-timeRemote • Minnesota • 🇺🇸 United StatesJuniorMid-Level💰 $17 - $20 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in maintaining student records and ensuring compliance with FERPA regulations while providing administrative support in a fast-paced educational environment. Skilled in utilizing various software applications to manage and process student information accurately.

Highest-signal resume keywords

FERPA ComplianceStudent Records ManagementMicrosoft Office ProficiencyGoogle Applications ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Student Information System (SIS)Record ProcessingData EntryMicrosoft ExcelAdministrative Support

Soft Skills

Interpersonal SkillsCommunication SkillsCustomer FocusMultitaskingFlexibility

Tools & Technologies

Pearson Online ClassroomGoogle DriveGoogle CalendarGoogle MailGoogle Documents

Certifications & Qualifications

High School DiplomaGED Equivalent

Industry Keywords

Educational RecordsConfidentialityEnrollmentAttendanceTruancy

About the role

Key responsibilities & impact

Maintain student records in the learning management system, Pearson Online Classroom
Prepare and send requests for cumulative student records, transcripts, special education records, and other educational documents for newly enrolled students
Monitor outstanding requests and follow up with previous schools to ensure records are received in a timely manner
Process and fulfill requests for student records from other educational institutions, agencies, and authorized parties
Verify request validity, ensure compliance with FERPA and school policies, and provide accurate records within required timelines
Maintain confidentiality of student records in accordance with FERPA and school policies
Provide administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage
Accurately enter student information in the Qmlativ Student Information System (SIS)
Answer incoming front desk phone calls during periods when the Receptionist is unavailable
Assist the Administrative Assistant team with special projects and initiatives
Other duties as assigned

Requirements

What you’ll need

High school diploma or GED equivalent
1-2 years of similar administrative experience preferred
Proficiency with Microsoft Office tools and web-based applications
Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)
Intermediate skill level in Microsoft Excel
Ability to multitask in a fast-paced environment
Good interpersonal skills and attention to detail
Excellent communication skills, both oral and written
Customer focused approach
High degree of flexibility
Ability to maintain privacy and confidentiality (FERPA)

Benefits

Comp & perks

Health insurance
Retirement plans
Flexible work arrangements
Professional development opportunities
Paid time off