State Reporting Administrative Assistant I

Connections Academy

Administrative Assistant managing student data accuracy and compliance for Minnesota Connections Academy. Coordinating student information and supporting state reporting requirements.

Posted 6/24/2026full-timeRemote • Minnesota • 🇺🇸 United StatesJunior💰 $17 per hourWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

data reconciliationdata auditingstudent record managementstate reporting compliancedata entrymultitaskingattention to detail

Soft Skills

interpersonal skillscommunication skillscustomer focusflexibility

Tools & Technologies

Student Information System (SIS) QmlativPearson Online ClassroomMicrosoft OfficeGoogle applicationsMicrosoft Excel

Certifications & Qualifications

high school diplomaGED equivalent

Industry Keywords

FERPAMARSS reportingspecial educationEnglish Learners (EL)PSEO504MKV

About the role

Key responsibilities & impact

Maintain accurate student records in the Student Information System (SIS) Qmlativ.
Reconcile data between the learning management system, Pearson Online Classroom, and Student Information System (SIS) Qmlativ.
Perform audits to identify and resolve data discrepancies.
Coordinate with the Enrollment, Attendance, Special Education, Counseling, and Leadership teams to gather and verify student information.
Monitor student enrollment, withdrawal, attendance, demographic, residency, and course information to ensure compliance with state reporting requirements.
Communicate with other school district MARSS Coordinators and school staff regarding student data and discrepancies.
Track special programs such as English Learners (EL), PSEO, 504, and MKV, and input information accurately into the SIS.
Support the Minnesota Transitions Charter School District MARSS Coordinator with annual MARSS reporting and other state-mandated data collections.
Track reporting deadlines and ensure timely submission of required data.
Maintain confidentiality of student records in accordance with FERPA and school policies.
Provides administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage.
Answers incoming front desk phone calls during periods when the Receptionist is unavailable.
Provides training and ongoing support for new staff members.
Assists the Administrative Assistant team with special projects and initiatives.
Other duties as assigned.

Requirements

What you’ll need

High school diploma or GED equivalent.
1-2 years of similar administrative experience preferred.
Proficiency with Microsoft Office tools, and web-based applications.
Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).
Intermediate skill level in Microsoft Excel.
Ability to multitask in a fast-paced environment.
Good interpersonal skills and attention to detail.
Excellent communication skills, both oral and written.
Customer focused approach.
High degree of flexibility.
Ability to maintain privacy and confidentiality (FERPA).

Benefits

Comp & perks

Prospective Employee Benefits Page