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State Reporting Administrative Assistant I
Connections AcademyAdministrative Assistant managing student data accuracy and compliance for Minnesota Connections Academy. Coordinating student information and supporting state reporting requirements.
About the role
Key responsibilities & impact- Maintain accurate student records in the Student Information System (SIS) Qmlativ.
- Reconcile data between the learning management system, Pearson Online Classroom, and Student Information System (SIS) Qmlativ.
- Perform audits to identify and resolve data discrepancies.
- Coordinate with the Enrollment, Attendance, Special Education, Counseling, and Leadership teams to gather and verify student information.
- Monitor student enrollment, withdrawal, attendance, demographic, residency, and course information to ensure compliance with state reporting requirements.
- Communicate with other school district MARSS Coordinators and school staff regarding student data and discrepancies.
- Track special programs such as English Learners (EL), PSEO, 504, and MKV, and input information accurately into the SIS.
- Support the Minnesota Transitions Charter School District MARSS Coordinator with annual MARSS reporting and other state-mandated data collections.
- Track reporting deadlines and ensure timely submission of required data.
- Maintain confidentiality of student records in accordance with FERPA and school policies.
- Provides administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage.
- Answers incoming front desk phone calls during periods when the Receptionist is unavailable.
- Provides training and ongoing support for new staff members.
- Assists the Administrative Assistant team with special projects and initiatives.
- Other duties as assigned.
Requirements
What you’ll need- High school diploma or GED equivalent.
- 1-2 years of similar administrative experience preferred.
- Proficiency with Microsoft Office tools, and web-based applications.
- Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).
- Intermediate skill level in Microsoft Excel.
- Ability to multitask in a fast-paced environment.
- Good interpersonal skills and attention to detail.
- Excellent communication skills, both oral and written.
- Customer focused approach.
- High degree of flexibility.
- Ability to maintain privacy and confidentiality (FERPA).
Benefits
Comp & perks- Prospective Employee Benefits Page
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data reconciliationdata auditingstudent record managementstate reporting compliancedata entrymultitaskingattention to detail
Soft Skills
interpersonal skillscommunication skillscustomer focusflexibility
Certifications
high school diplomaGED equivalent