Executive Assistant
Coles Group
full-time
Posted on:
Location Type: Office
Location: 🇦🇺 Australia
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Plan, coordinate, and monitor a range of administrative activities, ensuring deadlines are met
- Liaise with internal and external stakeholders to schedule meetings, share documents, and maintain governance
- Organise meetings, interviews, events, and travel, including venues, catering, and accommodation
- Manage documentation and ensure compliance with systems and processes
- Track and reconcile expenses, adhering to policy and advising on updates
- Identify and report instances of non-compliance, ensuring confidentiality at all times
- Support stakeholder engagement through meetings, events, and communication
Requirements
- Previous experience as an Executive Assistant, ideally within a large and complex organisation
- Strong planning and organisational skills, with the ability to manage multiple priorities under pressure and at pace
- Excellent written and verbal communication skills, adaptable to different audiences
- High-level computer literacy, including Microsoft Office and corporate systems
- A proactive approach to problem-solving and a commitment to confidentiality
- Experience coordinating events, meetings, and travel logistics
Benefits
- Flexible working options: We know that work is only one part of your life, so we actively encourage a positive work-life balance and provide hybrid working options to help you achieve it.
- Office perks: Take advantage of our gym facility and fitness classes, free parking, BBQ area, mini-Coles supermarket, fooderie hub where you can sample new products before they hit the shelves, school holiday program and so much more when you come in.
- Discounts: Eligible team members receive 5% discount all year round on your Supermarket and Liquor online and in-store purchases. We also offer additional periods of double discount (10%) at various times throughout the year. As well as hotdeals exclusive to team members that translate into additional savings.
- Reward through recognition: Give and receive recognition, linked to our Coles values, through our digital recognition platform ‘mythanks’. You can accumulate points to redeem in the online shop for exciting gifts and electronic gift cards from an extensive range of retailers.
- Opportunities for learning and development: No matter where you start within our diverse business, you’ll have experiences, exposure, and education to satisfy you. Discover and explore a variety of career development programs and job-specific training.
- Paid parental leave: We understand how important your life outside work is and offer permanent team members paid parental leave to support you in balancing work and family.
- Investment in your future: Our annual team member share plan offer allows eligible team members to make regular pre-tax salary sacrifice deductions to purchase Coles Group shares.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event coordinationdocument managementexpense trackingcompliance managementadministrative activities
Soft skills
planning skillsorganizational skillscommunication skillsproblem-solvingconfidentiality