Executive Assistant, Marketing Coordinator

ClimeCo

Executive Assistant & Events/Marketing Coordinator position supporting ClimeCo's Commercial team. Managing executive's schedule and planning events for the company's growth-oriented operations.

Posted 5/8/2026full-timeRemote • Illinois, Massachusetts, New York, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

Provide high-level administrative support and assistance to the CCO and other assigned Commercial team leadership.
Manage the CCO's calendar, including scheduling meetings, resolving conflicts, and ensuring timely preparation for all engagements.
Draft, review, and distribute correspondence, memos, reports, and other documents on behalf of the CCO.
Prioritize and manage incoming communications, summarizing and routing as appropriate.
Arrange travel and accommodations for the CCO and Commercial team members.
Attend meetings on behalf of the CCO, taking notes, drafting follow-ups and recording action items.
Prepare presentation materials, communication templates, and briefing documents for internal and external use.
Maintain confidentiality of sensitive business and personnel information.
Lead the development and execution of ClimeCo’s robust conference and event presence, including booth coordination, travel logistics, and brand marketing awareness.
Plan, coordinate, and execute Commercial team events including client entertainment, team offsites, and networking functions.

Requirements

What you’ll need

High school diploma required; a college-level degree in business administration, hospitality, communications, or a related field preferred.
Minimum of 4 years of direct experience in an executive assistant, events coordinator, or similar combined role required.
Excellent verbal and written communication skills.
Exceptional organizational skills and attention to detail.
Strong time management skills with a proven ability to meet deadlines and manage competing priorities.
Demonstrated experience in planning and executing professional events of varying scale.
Proven ability to maintain confidential information.
Knowledge of office administration and clerical procedures.
Proficiency with Microsoft Office Suite; experience with event management platforms or CRM tools a plus.
Ability to travel occasionally for events and team meetings as required.

Benefits

Comp & perks

ClimeCo embraces diversity and welcomes candidates of all identities and backgrounds.
We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
Committed to an inclusive workplace where we value the perspectives of all employees by recognizing and appreciating their unique skills and talents.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event planningcalendar managementdocument draftingcommunication templatesconfidentiality maintenancetime managementoffice administrationclerical procedures

Soft Skills

verbal communicationwritten communicationorganizational skillsattention to detailability to meet deadlinesability to manage competing priorities