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About the role
Key responsibilities & impact- Support the planning and execution of North American conferences, executive dinners, customer events, roundtables, and hosted experiences.
- Manage event logistics, including shipping, branded materials, signage, and giveaways.
- Support onsite execution for strategic events as needed.
- Maintain event documentation, templates, operational playbooks, and project timelines.
- Coordinate tasks across internal teams, external agencies, and vendors.
- Identify opportunities to improve processes and operational efficiency.
- Assist with purchase requisitions, contracts, supplier onboarding, and invoice processing.
- Track and report event budgets and expenses.
- Support procurement workflows and vendor payments.
- Reconcile event expenses and maintain accurate financial records.
- Maintain event dashboards and reporting.
- Track registrations, attendance, executive meetings, and event KPIs.
- Prepare post-event reports and performance summaries.
- Analyze event performance and recommend opportunities for continuous improvement.
- Coordinate with external agencies, venues, suppliers, and event vendors.
- Support logistics for sponsored conferences, executive experiences, and hosted events.
Requirements
What you’ll need- Bachelor's degree (or currently pursuing one) in Marketing, Business Administration, Communications, Hospitality, or a related field.
- 1–3 years of experience in marketing, events, project coordination, operations, or a related field.
- Professional proficiency in English (written and verbal).
- Excellent organizational and time management skills.
- Strong attention to detail.
- Ability to manage multiple projects simultaneously.
- Comfortable working with global teams across multiple time zones.
- Proficiency with Microsoft Excel or Google Sheets.
- Experience with one or more of the following: Event management platforms
- Salesforce or HubSpot
- Trello, Asana, Monday.com, or Jira
- Procurement and purchase order processes
- Budget management and reporting
- Microsoft PowerPoint or Google Slides
Benefits
Comp & perks- Health and dental insurance
- Meal and food allowance
- Childcare assistance
- Extended paternity leave
- Partnership with gyms and health and wellness professionals via Wellhub (Gympass) TotalPass;
- Profit Sharing and Results Participation (PLR);
- Life insurance
- Continuous learning platform (CI&T University);
- Discount club
- Free online platform dedicated to physical, mental, and overall well-being
- Pregnancy and responsible parenting course
- Partnerships with online learning platforms
- Language learning platform
- And many more!
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Event PlanningBudget TrackingLogistics ManagementProject ManagementData Analysis
Soft Skills
Organizational SkillsTime ManagementAttention to DetailMultitaskingCommunication Skills