Payroll and Accounts Payable Coordinator

Chicago Sun-Times

Payroll and Accounts Payable Coordinator managing bi-weekly payroll and vendor invoices in a hybrid workplace. Collaborating with HR and accounting teams in a mission-driven nonprofit organization.

Posted 5/8/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $53,000 - $67,000 per yearWebsite

About the role

Key responsibilities & impact

Prepare and process bi-weekly payroll for all employees, ensuring accuracy and timeliness
Maintain payroll records, including earnings, deductions, and benefits
Ensure compliance with federal, state, and local payroll regulations
Reconcile payroll reports and resolve discrepancies
Coordinate with HR on new hires, terminations, and compensation changes
Prepare and distribute payroll reports to Accounting
Review, code, and process vendor invoices in accordance with organizational policies
Solicit and process vendor W-9s and ACH forms
Reconcile vendor statements and resolve invoice discrepancies
Respond to vendor inquiries in a timely and professional manner
Ensure adherence to internal controls and accounting policies
Assist with audit requests and year-end reporting requirements (1099 and NEC forms)
Work with Senior Accounts Payable Coordinator on other duties as assigned

Requirements

What you’ll need

3+ years of Accounts Payable and Payroll experience
Not-for-profit experience is preferred
Bachelor’s degree in Accounting or related field
CPA or CPA candidate preferred
Strong attention to detail and accuracy
Knowledge of payroll laws and regulations
Proficiency in HRIS (iSolved preferred), Sage Intacct, and MS Excel
Strong organizational and time management skills
Ability to handle confidential information with discretion
Ability to effectively manage multiple, concurrent deadlines
Effective written and verbal communication skills

Benefits

Comp & perks

Medical
Dental
Vision
Vacation
Holidays
Life insurance
Disability coverage
Retirement savings
Commuter benefits plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

bi-weekly payroll processingpayroll record maintenancepayroll compliancepayroll report reconciliationvendor invoice processingW-9 processingACH form processingaudit assistanceyear-end reportingattention to detail

Soft Skills

organizational skillstime managementdiscretioncommunication skills

Certifications

Bachelor’s degree in AccountingCPACPA candidate