CESA 2

RevOps Assistant

CESA 2

full-time

Posted on:

Location Type: Office

Location: Oshkosh • Wisconsin • United States

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About the role

  • Provide customers with information about the agency, including services offered, contacts within the agency, and professional development offerings and locations
  • Collect, sort, and distribute mail; prepare mail, messages, faxes, or courier deliveries for the center
  • Answer the door when the receptionist is unavailable
  • Respond to questions on Client Agreements and PandaDoc
  • Work with Marketing Specialist for Contact Duplication Management in HubSpot
  • Create HubSpot deals and manage deal stages as directed by the Sales Team
  • Log and maintain the yearly District Report Contract Bundling Management Spreadsheet
  • Assist with the collection of Client Loyalty (HubSpot Contracts) Scores
  • Provide ordering support for business cards
  • Provide design support for center-related participant tools
  • Route website assistance requests to appropriate contact
  • Provide newsletter and email marketing support
  • Create event information sheets
  • Create and manage WI Forward Exam deals and purchasing
  • Create Time Kettle deals in Hubspot
  • Coordinate all Translators/Interpreters requests for services
  • Manage and schedule the WIDA ACCESS Testing Process
  • Provide EP Help Center Support (upload articles and provide support for non-tech-related EP questions)
  • Curate EP user numbers, subscriptions, pertinent personnel, and associated contact lists for statewide, EPIC, and evaluation-specific communications
  • Manage EP Bundle Renewals in Hubspot
  • Other duties as assigned.

Requirements

  • High school diploma required
  • Certification or Associate degree as an administrative assistant or bookkeeper is preferred
  • 2+ years of office experience desired
  • Advanced computer skills, including email, word processing, and virtual meeting scheduling
  • Working knowledge of Microsoft Office and Google platform applications
  • Proficiency or willingness to learn HubSpot CRM, PandaDoc, and related revenue operations tools
  • Ability to generate professional emails
  • Ability to create organizational tools and processes to support the centers
  • Ability to work independently as well as collaborate with diverse work teams
  • Problem-prevention, conflict resolution, and problem-solving skills
Benefits
  • Health, Dental and Vision insurance
  • Wisconsin Retirement System (WRS)
  • Wellness Program
  • Accident/Critical Illness/Hospital Indemnity insurance
  • Pet insurance
  • Paid vacation and holidays
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
advanced computer skillsemailword processingvirtual meeting schedulingHubSpot CRMPandaDocrevenue operations toolsorganizational toolsproblem-solving
Soft Skills
ability to generate professional emailsability to work independentlycollaborationproblem-preventionconflict resolution
Certifications
high school diplomaadministrative assistant certificationbookkeeper certificationassociate degree