Administrative Assistant

• Provide full range of reception duties such as answering phones, greeting the public, and transfer/refer to Tlingit & Haida programs
• Provide full range of clerical duties, such as processing incoming and outgoing mail, photocopying, faxing, scanning, filing, assembling and distributing materials
• Serve as a resource person for the department and public by providing information requiring considerable interpretation, explanation of policies, and usually a general knowledge of all the department services
• Update files, maintain a variety of paper and computer records, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client files
• Provide complex word processing support with minimal direction
• Review complex applications or documents
• Perform complex data entry tasks
• Gather and compile statistical information and prepare regular and recurring reports to departmental grant sources
• Make travel arrangements as necessary
• Coordinate work by scheduling assignments and oversee the work of other clerical employees
• Process purchase orders, and charge expenditures to departmental accounts, assigning appropriate account coding based on the nature and purpose of the expenditure
• Monitor and maintain office supplies and materials
• Assist in scheduling and planning for meetings in other communities
• Prepare timesheets, check requests, and other necessary paperwork

Administrative Assistant I/II – Natural Resources

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